Enter Pre-Posting, Inventory Issue

Explanation

Whenever a financial transaction takes place in the system, the postings concerning it are created by the predefined posting types and rules defined in IFS/Accounting Rules. This means that you do not have to do anything manually as long as you have defined your rules correctly.

However, sometimes you want to decide a code part value, depending on specific information, i.e., you choose not to decide a rule for this code part for all posting types affected or it is not possible to decide a rule. In these cases, you can define a pre-posting which will not allow you to proceed with the inventory issue until a relationship is established between the code part and the inventory part line. The code part value that you enter as a pre-posting will then affect several postings created for this inventory part. An example of this is when you want to charge a specific Cost Center for the inventory parts issued. Note that this also includes issue handling unit and the content of a handling unit.

The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP. This is determined in Business Event/Posting Info where you can see whether a posting for a specific system event is affected by the pre-posting on the inventory issue, or not. Note that pre-posting will generally not affect the inventory cost postings (M1 posting). Pre-posting will be used when posting transactions registered for non-inventory parts, no-number parts and eventually overheads. An exception to this are transactions related to material connected to a project.

Basic financial data and sets of rules for IFS Applications are managed in the IFS/Accounting Rules. Besides the regular rules you also have to define whether you want to use the pre-posting functionality in IFS/Accounting Rules. This is done by entering a specific posting type for each order type (see Prerequisites) and what code parts for which it should be possible to enter pre-posting.

Prerequisites

System Effects

A relationship is established between the code part and the inventory part line. The code part value that you enter as a pre-posting will then affect several postings created for this inventory part. The postings that will be affected by the pre-posting are generally all postings concerning expenses, revenues, and WIP.

Window

Issue Inventory Part
Handling Unit
Handling Unit in Stock

Related Window Descriptions

Pre-Posting
Issue Inventory Part
Handling Unit
Handling Unit/Structure
Handling Unit in Stock

Procedure

Initiate pre-posting for different code parts in IFS/Accounting Rules.

  1. Open Posting Control and add a new record.
  2. Enter the posting type M110.
  3. Enter the code part for which you want to use pre-posting or use the List of Values.
  4. Enter the appropriate control type or use the List of Values.
  5. Save when completed.

Enter pre-posting when issuing:

From Issue Inventory Part window:

  1. Open the Issue Inventory Part window and query for the required part.
  2. On the General tab, in the Issued Qty field, enter the quantity you have issued.
  3. If the part is catch unit enabled, enter the catch quantity you have issued.
  4. Save your changes.
  5. On the Pre Posting dialog box that appears, enter a value or select one from the list for the relevant fields.
  6. Click OK.

From Handling Unit/Structure window:

  1. Open the Handling Unit window and search for the required handling unit ID.
  2. Click the Structure tab.
  3. In the Structure tab or directly in structure navigator, select the required handling unit record(s), right-click and then click Issue. 
  4. Click OK and the handling unit(s) and parts is issued.

From Handling Units in Stock window:

  1. Open the Handling Units in Stock window and search for the required handling unit ID.
  2. In the upper pane, select the required handling unit record(s), right-click and then click Issue. 
  3. Click OK and the handling unit(s) and parts is issued.