Authorize Attendance of Employee
Explanation
This activity is
used to authorize employee's attendance. To perform this activity you can use the
Authorization window as well
as the Time Card Day and Time Card Week windows. If
IFS/Time Management module is used in the system, the Time Registration
window can also be used to authorize time.
In the
Authorization window you can authorize time of multiple employees
simultaneously for a selected period of time. If employee has job hours reported such
as project hours or work order hours, you can check differences between the
attendance hours and job hours before authorizing the attendance.
When time is authorized, the details of authorization such
as the authorizer, the date and time of authorization, the authorization number
etc. can be viewed in the Authorization dialog box. To open this
dialog box, you must right-click and click Auth ID Information in the
Time Card Day window for the selected date.
Prerequisites
In order to perform this activity;
- The log-in user is required to have sufficient
authorization rights in order to access the employee's time information. The
authority level of the user depends on the authority attribute specified in the
Position Access window.
- If attendance is reported using clocking
intervals, the day is required to be completed. Otherwise, incomplete days
should be
allowed for the employee as defined in the parameter list connected to the
employee's work hour rule.
System Effects
As a result of this activity;
- The Authorized check box will
be selected in the Time Card Day window.
- The Authorization field will
be updated as Authorized or Partly Authorized (depending on
whether or not all the days in the selected period or week is authorized) in
the Authorization and Time Registration windows.
- An Authorization Number will be generated.
This is a unique number generated for each instance of authorization.
Window
Authorization
Time
Registration
Time Card Day
Time Card Week
Related Window Descriptions
Authorization
Time Registration
Time Card Day
Time Card Week
Procedure
To authorize attendance information using
Authorization window;
- Open the Authorization window.
- In the header, enter the period from which you want to display hours to
authorize. You can:
- Use arrows next to the Week field to switch weeks from which
you display data.
- Use From and To fields to define any period from which
you want to display data.
Note: You can select the Summarise Employee Data
check box to sum hours reported by each employee and display them as a
single record per employee
- Navigate down the Organization Tree to select a unit from which you want
to display registered hours. You can see only units that you have access to
or that are part of the branch leading tothe unit you can access.
Note: Clicking Organization Tree root will cause the table to
display all data from all units for the time period specified in step
2.
- The Remaining Authorizations field shows
the number of days in the selected period that remain to be authorized.
- The employee's scheduled hours for the selected
time period as well as the reported normal hours, overtime hours and absence
will show in the respective fields. If there exists a difference between the
scheduled normal hours and the actual normal hours reported, the difference
will show in the Diff field.
- In the
table, select employees for which you want to authorize
time, right-click and click Authorize. The Authorization
Options dialog box will appear.
- In the dialog box you have an option to authorize specific hour types.
If you clear any of the check boxes, related hours will not be authorized
even if they are part of the selection.
To authorize attendance information using Time
Registration window;
- Open the Time Registration window.
- Select the employee in the Emp ID field and
enter the week you want to authorize in the Week field. The normal
hours reported for the day as well as the total presence hours are indicated
in the relevant fields.
- Right-click and click Authorize. The days on which time is reported will be authorized.
To authorize attendance information using Time
Card Day window;
- Open the Time Card Day window.
- Select the employee and the date on which you want
to authorize attendance in the Emp ID and Date fields
respectively.
- Right-click and click Authorize.