Use this window to view and and authorize time reported by employees. Unless authorized, time and attendance results will not be transferred to the payroll system.
Use the header to select the period from which you want to display your data. You can also choose to sum hours reported by each employee and display them as a single record per employee.
Use the Organization Tree located to the left to select an
organization from which you want to display data. The tree displays all
companies and matrix organizations you can access. By clicking the
Organization Tree root at the top, you will display authorizations from
all structures.
Every node connected directly to the Organization Tree root represents a
company or a matrix structure. You can expand those to view their organization
units.
Note: The structure displays only units you can access and units that are
above them.
When you select a node from the Organization Tree, relevant employees will be loaded onto the table. Depending on the option selected under the Display Data From area, the table will display employees from the selected node or include employees from all subordinate nodes as well.
Following right-click actions are available from the header:
Authorize - opens the Authorization Options dialog box where you authorize hours you have selected in the table. In the dialog box you have an option to authorize specific hour types. To learn more about hour types and what they mean, you can read about the Time Registration window.
Remove Authorization - opens the Remove Authorization Options dialog box where you can remove authorization from the hours you have selected in the table. In the dialog box you have an option to authorize specific hour types.
Show All - displays all available hours for the selected organization unit or organization branch.
Show Manual Clockings - filters records in the table to display hours manually clocked for employees in in the Time Card - Day window.
Execute Periodic Calculation... - opens the Calculate Overtime dialog box where you can calculate overtime for the last closed period or any selected period. This action is available only when a single employee is selected (note that multiple records can be selected for the same employee).
Select All - selects all records in the table.
Clear All - if any records in the table are selected, it clears this selection.
Time Card - Week... - opens the Time Card - Day window where data for the selected record are already entered. If multiple employees are selected, they will be selectable at the top of the window.
Time Card - Day... - opens the Time Card - Week window where data for the selected record are already entered. If multiple employees are selected, they will be selectable at the top of the window.
Employee Schedule Information... - opens the Time Card - Week window where data for the selected record are already entered. If multiple employees are selected, they will be selectable at the top of the window.
Time Registration... - opens the Time Registration window where data for the selected record are already entered. If multiple employees are selected, they will be selectable at the top of the window.
Periodic Result... - opens the Periodic Result window where data for selected records are already entered.
Additional right-click actions are available from the table:
Print Not Authorized... - prints hours that are not authorized for selected records.
Print Results - Details... - prints detailed time and attendance results for selected records.
Print Results - Total... - prints total time and attendance results for selected records.
Following right click actions are available from the Organization Tree:
Expand - expands the selected node.
Collapse - collapses the selected node.
Epand Descendents - expands selected node and all of it's descendants.
Set as Root - sets the currently selected node as a root of the tree.
Reset Root - resets the tree to display default root (the entire organization tree) at the top.
Note: This window should be configured based on the user's requirement. Normally, only a limited set of available fields are required to perform the tasks related to authorization. The fields you require depends on the internal routines etc. You can hide the fields which are not required by using the Object Properties dialog box. Right-click and click Properties to open this dialog box.
Authorize Time Card Information
Maintain Shop
Order
Analyze Shop Order
Authorize Attendance of Employee
Authorize Manufacturing Time of Employee