Start Rental

Explanation

This activity is used for starting a rental. Starting rental for a rental line typically indicates that the item is in operation, however, it could also mean that it the line is under transportation depending on the rental mode selected. In order for rental transactions to be generated for a rental line, rental has to be started for the line.

Rentals can be started in the Manage Rentals or the Rental Workbench windows. As rental is started, a default mode (with corresponding price factor) will be suggested. This may be changed by the user as required.

For the Rent In and Rent Out processes, there is also an option to start rental automatically as follows. In both cases, the Rental Mode that is set as default will be used.

• Rent In: When receiving the items for the purchase order, there is an option in the receipt dialog box to automatically start rental, allowing the user to specify the start rental date.
• Rent Out: By setting the Start Rental option on the customer order rental line to Use Planned Rental Start Date/Time or Use Actual Ship Date/Time, rental will automatically be started as items are delivered for the line.

For the Project Charging/Rent to Projects functionality, rental can also be started from the demand line itself by right-clicking and clicking Start Rental.

For the Work Order Charging/Rent to Work Order (Work Task) functionality, rental can also be started from the Work Task/Resources/Rental or Prepare Work Order/Work Tasks/ Resources/Rental line by right-clicking and clicking Start Rental.

Prerequisites

A rental line has to have been created. Additionally there are some requirements depending on the rental type as follows:

• Rent In: For a rented in purchase order line, rental can be started for non-tracked parts once the purchase order has been set to the Released status. For tracked parts (lot batch and/or serial-tracked), rental can only be started once the specific lot batch or serial number has been assigned and received.
• Rent Out: To start rental for a rented out customer order line, the customer order has to be in the Released status and there has to be reserved items for the relevant line.
• Project Charging: To start rental for a project charging line when using your internal asset pool, the project activity has to be in the Released status and there has to be reserved items for the relevant line. When renting in specifically to the project, see the Rent In prerequisites above.
• Work Order Charging: To start rental for a rental tool/equipment demand line on a work task  with rental supply option Internal Charging, the items have to be reserved or issued to the corresponding material line of the work task.

System Effects

By starting rental for a line, rental transactions will be generated for the line when running the Generate Rental Transactions task, provided there is a valid schedule for the line.

Window

Manage Rentals
Rental Workbench
Register Arrivals
Customer Order
Project Navigator/Demand/Misc. Rental Parts
Prepare Work Order/Work Tasks/Resources/Rental

Related Window Descriptions

Manage Rentals
Rental Workbench
Register Arrivals
Customer Order
Project Navigator/Demand/Misc. Rental Parts
Start Rental/ Create Manual Event/ End Rental
Prepare Work Order/Work Tasks/Resources/Rental  

Procedure

1. Open the Manage Rentals window.
2. Query for the rental that needs to be started, in the Rental No field.
3. Select the record, right-click and click Start Rental.
4. Enter the event date and time that the rental should be started, in the respective fields.
5. Optionally enter a note to be saved in the event history.
6. In the table part of the dialog box, select the quantity to start rental for.
7. If required, adjust the values in the Mode and Price Factor fields.
8. Click OK.