Return Material

Explanation

This activity is used to enter information on parts that must be returned from a task in work order to inventory or to return rental assets to inventory which had been issued to a task in work order. You can register the quantity of each part you want to return. After you complete the registration, the part may be returned to inventory.
This activity can be also used to return the parts that need to be repaired. Since it is a broken part it is possible to update the value of the part when returning.

Prerequisites

• The inventory part must be registered in IFS/Inventory.
• The status of the work task must be between Released and Work Done.
• In order to return rental assets, those assets should have been issued to a task in work order.
• If the part is broken, it should be disconnected from the structure if applicable, before returning.

System Effects

As a result of this activity, the part is returned and the quantity is updated in the inventory. The necessary transactions will be made and new task cost lines will be created.
If the part is to be repaired, the part serial will be reserved for the repair task created and will be possible to perform Issue for Repair.

Window

Work Task
Prepare Work Order

Related Window Descriptions

Work Task
Prepare Work Order
Work Task/Returns
Prepare Work Order/Returns

Procedure

Handle Single Return Line

1. Open the Prepare Work Order window and query for the applicable work order number or open the Work Task window and query for the applicable work task.
2. Click the Returns tab and create a new record. If Prepare Work Order is used, in the Task No field, enter the relevant work task.
3. In the Part No field, enter the part number you want to return to inventory. Use the List of Values to select a suitable value.
4. In the Planned Quantity field, enter the planned quantity to be returned to inventory.
5. Save the record (F12).
6. Select the row to which you want to perform the operation.
7. Right-click and click Return Parts to Inventory. The Return Part to Inventory dialog box will appear, and the connected parts, if any, will be displayed in the window.
8. Click New to create a new record.
9. In the Quantity Returned field, enter the quantity of the part to return to inventory.
10. In the Location No field, enter the location to which you want to return the part. Click List to select a suitable value.
11. Click OK to save the record. After the parts have been returned, the Quantity Returned field on the Prepare Work Order/Returns tab will be updated, and a tag report will be printed and added to the returned material.

Note:

• When you return rental parts into inventory that had been rented in from a supplier, you are asked whether you want to return parts directly to the supplier or not. You can perform the supplier return process subsequently.
• For a broken serial part (i.e Including parts connected to a serial object) a return line will automatically be created if the user intend to the repair the part.

Handle Multiple Return Lines

1. Open the Prepare Work Order window and query for the applicable work order number or open the Work Task window and query for the applicable work task.
2. Click the Returns tab and create a new record.  If Prepare Work Order is used, in the Task No field, enter the relevant work task.
3. In the Part No field, enter the part number you want to return to inventory. Use the List of Values to select a suitable value.
4. In the Planned Quantity field, enter the planned quantity to be returned to inventory.
5. Save the record (F12).
6. Select multiple rows to which you want to perform the operation.
7. Right-click and click Return Parts to Inventory. The Return Parts to Inventory dialog box will appear, and the connected parts, if any, will be displayed in the window.
8. In the Quantity to Return field, enter the quantity of the part to be returned to inventory.
9. In the Location No field, enter the location to which you want to return the part. Click List to select a suitable value.
10. Click OK to save the record. After the parts have been returned, the Quantity Returned field on the Prepare Work Order/Returns tab will be updated, and a tag report will be printed and added to the returned material.