Update Data Processing Purposes

Explanation

This activity is used to manage purposes for which data is stored and processed.
Note: This activity can result in irreversible loss of data.

Prerequisites

In order to perform this activity:

• Data subjects must be configured,
• Personal data processing purposes must be registered.

System Effects

As a result of this activity, purposes for which data is stored will be changed.
Note: This activity can result in irreversible loss of data.

Window

Data Subject Analysis

Related Window Descriptions

Data Subject Analysis

Procedure

When updating data subject's data processing purposes for the first time:

1. Open the Data Subject Analysis window.
2. Right-click a data subject whose data processing purposes you want to change and click Manage Data Processing Purposes.... The Data Processing Purpose Management dialog will open.
   The New Purpose Set option should be active.
   
3. In the Data Processing Purpose area:
   •  Select the Valid check box for purposes for which it is allowed to store data subject's personal information,
   • If a data processing purpose is valid for a specific time period, enter this information in the Effective On and Effective Until. Both fields are optional.
   • You can double click on the Associated Personal Data field to inspect what personal information can be stored for the particular data processing purpose.
4. Click OK.
5. If the change results in data cleanup, a warning will appear, informing what personal information will be removed/anonymized. If you want to continue, click Yes.

When updating data subject's data processing purposes afterwards:

1. Open the Data Subject Analysis window.
2. Right-click a data subject whose data processing purposes you want to change and click Manage Data Processing Purposes.... The Data Processing Purpose Management dialog will open.
   The View option should be active. It shows the current state of data processing purposes.
3. To change the purposes, activate the Update Purposes option.
   In the Data Processing Purpose area:
   •  Select the Valid check box for purposes for which it is allowed to store data subject's personal information,
   • Clear the Valid check box for purposes that are no longer valid.
   • If a data processing purpose is valid for a specific time period, enter this information in the Effective On and Effective Until. Both fields are optional.
   • You can double click on the Associated Personal Data field to inspect what personal information can be stored for the particular data processing purpose.
4. To withdraw all purposes, activate the Withdraw All option.
5. Click OK.
6. If the change results in data cleanup, a warning will appear, informing what personal information will be removed/anonymized. If you want to continue, click Yes.