Enter Message Defaults for Supplier
Explanation
This activity is used to enter default values for approval of incoming
delivery notification, incoming order confirmation with differences and incoming
order confirmation without differences for different sites and site-supplier
combinations.
Prerequisites
- The site, supplier and approval user must have been created.
System Effects
- When receiving an incoming delivery notification, incoming order confirmation with differences or incoming order confirmation without differences message, default values for automatic approval are retrieved from the combination of demand site and internal supplier defined on the
Site/Extended
Site Info/Sales and Procurement/Message Defaults tab. If a value is not
defined, then the default values are retrieved from the demand site for any
internal supplier. If both are not defined, then default values are
retrieved from the supplier.
- Create Confirmation Change Order check box is only applicable for incoming order conformation with differences message. If this check box is selected, it indicates that the user require confirmation change order to be created when the incoming purchase order confirmation is automatically approved with changes, and when the purchase order cannot be updated. If this check box is cleared, when the changes cannot be updated to the purchase order, the incoming purchase order confirmation is stopped while attempting to automatically approve.
Window
Site
Related Window Descriptions
Site
Site/Extended Site Info
Site/Extended Site Info/Sales and Procurement
Procedure
Enter message defaults for a combination of site and supplier:
- Open the Site window.
- In the Site field, search for the demand site for which you want to
enter default message settings.
- On the Site/Extended Site Info/Sales
and
Procurement/Message Defaults/Supplier
tab, create a new table record.
- Enter the internal supplier for which you want to define approval for
message defaults.
- To automatically approve an incoming delivery notification message when
it is received, select Automatically from the list provided for incoming
delivery notification, and then select the approval user’s ID from the List
of Values.
- To automatically approve an incoming order confirmation without
differences message when it is received, select Automatically from the
list provided for approval of incoming order confirmation without
differences.
- To automatically approve an incoming order confirmation with differences
message when it is received, select Automatically from the list provided
for approval of incoming order confirmation with differences.
- Select or clear the Create Confirmation Change Order check box when the
approval of incoming order confirmation with differences is set to Automatically.
Enter message defaults for site:
- Open the Site window.
- In the Site field, search for the demand site for which you want to enter
default message settings.
- Click the Site/Extended Site Info/Sales and
Procurement/Message Defaults tab (Supplier
group box).
- To automatically approve an incoming delivery notification message when
it is received, select Automatically from the list provided for incoming
delivery notification, and then select the approval user’s ID from the List
of Values.
- To automatically approve an incoming order confirmation without
differences message when it is received, select Automatically from the
list provided for approval of incoming order confirmation without
differences.
- To automatically approve an incoming order confirmation with differences
message when it is received, select Automatically from the list provided
for approval of incoming order confirmation with differences.
- Select or clear the Create Confirmation Change Order check box when the
approval of incoming order confirmation with differences is set to
Automatically.