Set Obsolete

Explanation

Use this activity to set a document to obsolete. A document set to obsolete is no longer in use even though the document revision is present in the database and can be viewed or printed. Obsolete documents can have object connections. If you try to set a document to obsolete, and that document has object connections, a warning appears. You cannot reverse the procedure of setting a document to obsolete.

If you are the document's Administrator, you are always able to set the document to obsolete.

Optionally you can decide to move objects to an (often previous) non-obsolete document revision. This can be very useful when you have moved many objects to a new revision when a new revision is created or released, and when it later turns out that the revision needs to be set to obsolete.

Prerequisites

• None. A document revision can be set to obsolete from any document revision status.

System Effects

• After the document is set to obsolete, it will expire according to the value in the Expiration Days field.
• The status of the document revision will change to obsolete, and the document revision can now be deleted.
• Connected objects are optionally moved to a non-obsolete document revision of the same document sheet.

Related Window Descriptions

Document Details
Document Overview

Procedure

1. Open the Document Detail page or Document Overview page.
2. Search for a document that you will set to obsolete.
3. Click Obsolete. (In Document Overview you will have to select the record to get the Obsolete button visualized.)
4. The Restore Object Connections dialog opens. Select the appropriate option to move only inherited object connections (moved to this document revision when it was created or released, depending on the value of the Update Revision field) or not to move any connections. Object connections that are not moved get the Update Revision field set to Fixed.