Maintenance Resource Setup

Introduction

Maintenance resources are resources which have been defined in IFS/Enterprise/Resource/Resource Navigator to be used in Service and Maintenance. The resource types include persons, person groups, tool/equipment and tool/equipment groups. When specific criteria are met the resources can be entered on a resource demand line and be assigned to work assignments on a work task.

Prerequisites

Person and Tool/Equipment:

To use a resource in a work task resource demand or work assignment the following is required in Resource Navigator:

• Resource must set as Active.
• Resource must belong to at least one parent resource group which is set as Use in Maintenance.
• Resource must belong to a Specific Site. Resource belong to a specific site when it fulfills below conditions
  • Resource must belong to at least one parent resource group which has the specific site connection in the Connections/Site tab.
  • Resource must have the specific connection in the Connections/Site tab
  • For a Person type resource:
    • Resource must have an employee connection, set as Primary Scheduling in the Connections/Employee tab.
    • The specific site should be existed in the Site field in the Details/General tab for its Primary Scheduling employment.

Note: In addition to above:

• If IFS/Dynamic Scheduling Engine is used and is to use a resource, it needs to be registered in Scheduling Basic Data.
• If IFS/Maintenance Planning Board is used and is to use a resource, it's employee which is set as Primary Scheduling needs to be set as Available for Scheduling in the MPB Options tab in Resource Navigator.
• If IFS/Mobile Work Order is used and is to use a resource, it's employee which is set as Primary Scheduling needs to be set as Mobile User in the Mobile Employee tab in Resource Navigator

Person Group and Tool/Equipment Group

To use a resource in a work task resource demand, the following is required in Resource Navigator:

• Resource group must be set as an Active
• Resource group must be set as Use in Maintenance
• Resource group must be connected to a specific site in Connection/Site tab.

In general, resource groups cannot be allocated to work assignments. However, if IFS/Maintenance Planning Board is used, resource groups are allocable.

To allocate a resource group in a specific site in MPB, in addition to the prerequisites for persons group and tools/equipment group which are mentioned above, the following is needed in the Connections/Site tab in Resource Navigator for the Specific site connection:

• Capacity Calculation base set as Group.
• Scheduling Capacity set as Finite or Infinite.

Availability of Resources

In general, resource availability is taken from resource Calendar. There are general flows of fetching calendar as below.

Availability of Person

• If IFS/Human Resource is used, then the HR schedule of the person's primary scheduling employment is taken to get the availability. This is applicable only in IFS/Enterprise/Resource Allocation and Monitoring Gantt and IFS/Dynamic Scheduling Engine.
• If there is no HR Schedule then the Calendar directly connected to the person in IFS/Enterprise/Resource is taken to get the availability. This is applicable only in IFS/Enterprise/Resource Allocation and Monitoring Gantt and IFS/Maintenance Planning Board.
• If the person's calendar is not available, then the Maintenance Organizations Calendar connected to its primary scheduling employment is taken. This is applicable only in IFS/Enterprise/Resource Allocation and Monitoring Gantt and IFS/Maintenance Planning Board.
• If there is no maintenance organization connected, then the person is considered as not available.

Availability of Tool/Equipment

• The Calendar directly connected to the tool/equipment in IFS/Enterprise/Resource is taken to get the availability. This is applicable only in IFS/Resource Allocation and Monitoring Gantt and IFS/Maintenance Planning Board.

Availability of Person/Tool Group

• The Calendar connected to site connection in IFS/Enterprise/Resource is taken to get the availability. This is applicable only IFS/Maintenance Planning Board.

Resource Capacity Calculations

To be able to achieve correct results in resource allocation there is a pre-requisite to have the capacity calculated for the resources. Generated capacity calculated for a resource is a pre-requisite for the following allocation functionalities:

• Filter by Availability in Allocate Resource Gantt for Work Tasks
• Adjust to Schedule in Allocate Resource Gantt and in Assign Work for Work Tasks
• Visit Handling on Work Tasks to achieve multiple visits for a job based on the resources calendar. This is not required if visit handling is done by IFS/Planning and Scheduling Optimization.

The resource capacity is calculated based on the resource schedule. If the Use HR Schedule check box is selected on resource and employee is connected to the resource has an HR Schedule defined in the Employee File this Schedule is used as the base for the capacity. If the Use HR Schedule check box is not selected then the Work Time Calendar defined for the resource is the base for the calculated capacity. The resource capacity is used in the allocation process in Service and Maintenance to define the working and non-working time for the resources.

To calculate the resource capacity for the resources it is needed to run the Calculate Resource Capacity for the resource structure where the resources is connected to. In Application Base Setup/Enterprise/Resource/Resource Navigator the option is there as a Right Mouse Button option to Calculate Resource Capacity... this calculation can be done for a specific resource or for the full resource structure. In the dialog window opened from this option there is also an option to setup a background job to continuously calculate the capacity for a certain structure.