Using Sticky Notes

[Using IFS Enterprise Explorer Clients] [Collaborating in IFS Enterprise Explorer] [To Collaborating in Enterprise Explorer]

Explanation

It is possible to attach a Sticky Note to any object in IFS Applications. This is a quick and efficient method to share information with your colleagues or to create your own reminders. The Sticky Note will be visible for anyone working with the object and anyone can make changes to it, compare this with using regular paper Post-it notes.

Note: Sticky Notes are only available in detail pages.

Figure 1: Example Sticky Note

Prerequisites

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System Effects

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Window

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Related Window Descriptions

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Procedure

Attach Sticky Notes

Open a detail page and search for the object you want to attach the Sticky Note to. Click Sticky Notes button in the toolbar and an empty Sticky Note will be placed on the page.

Figure 2: Sticky Note button in the Toolbar

You can place the Sticky Note anywhere on the work area. Simply place the cursor on an edge of the Sticky Note, the cursors will change and you can drag and drop it.

Type the text. It's also possible to add pictures and links. The Sticky Note is saved automatically.

There are some options available via the context menu, right-mouse click to open it.

Figure 3: Context menu on Sticky Notes

The following is available:

• Cut/Copy/Paste/Paste Unformatted/Select All. This options are useful when you edit/enter the text.
• Bullets. Creates a bullet list of the highlighted text
• Comments. Includes a sub menu with options to Edit/Insert/Delete comments. Comments may be used to keep track of changes in a Sticky Note, see example below:

Figure 4: Comments on Sticky Notes

• Insert Hyperlink. Opens the Insert Link dialog where you can insert a link to a web page, email address etc.
• Find. Opens the Find dialog where you can search for a text string in the Sticky Note.
• Replace. Opens the Replace dialog where you can replace text with other text.
• Edit Window. Opens the Edit dialog where you have more options to edit/enter the text.
• Set Background Color. Includes a sub menu with different colors to chose from. This will change the background color used when you work with Sticky Notes.
• New Note. Creates a new note on the page, same as clicking the New button on the Sticky Note .  If there are more than one note you scroll between the notes in the right hand corner of the Sticky Note,
• Delete Note. Deletes the current Sticky Note, same as clicking Delete button on the Sticky Note
• Hide Notes. Hides the Sticky Note. Click Sticky Note button in feature toolbar to display it again.

It is also possible to link different files by dragging and dropping onto the Sticky Note. The file can be opened by double clicking on the icon.  Here, it should be noted that some file types like TXT, HTML, etc are able to display the actual file name itself while some types like MS WORD, Adobe Acrobat, etc will only display a generic name. This behavior is due a limitation in the underlying .NET control.

Figure 5: Different Files on Sticky Notes

View Sticky Notes

When working with objects in IFS Applications pages Sticky Notes will be displayed if created by you or another users. Anyone can make changes to an existing Sticky note. See section Attach Sticky Notes to see which options that are available.