Link Absence Types to Display Groups
Explanation
This activity is used to connect relevant absence types to display groups.
When an employee registers an absence belonging to the display group, it will be
displayed on the calendar. Remember that a single display group can be divided
up to 3 times based on this activity.
Prerequisites
In order to perform this activity:
- Display groups have to be registered for the calendar template
- Absence types have to be defined in the system
System Effects
As a result of this activity, sets of absence types will be assigned to
display groups.
Window
Team Calendar Setup
Related Window Descriptions
Team Calendar Setup
Procedure
- Open the Team Calendar Setup window.
- Search or populate for the relevant calendar template.
- On the Display Group tab, select a display group what has
Absence Layers value entered in the Display Layer field.
- On the Absence Type tab, add a new record.
- In the Company ID field, enter the identifier of a company from
which you want to use absence types.
- In the Absence Type ID field, select the absence type which you
want to include in the display group.
- Define absence layers on which the absence type will be displayed based
on its status. 3 layers are possible:
- To define absence states which you consider to be only plans,
right-click the record and click Select Planned States. In the
dialog window, click the absence states which you consider to be plans
and select them by pressing the > button. Pressing the
>> button will select all states.
- To define absence states which you consider to be an official
request, right-click the record and click Select Requested States.
In the dialog window, click the absence states which you consider to be
requests and select them by pressing the > button. Pressing
the >> button will select all states.
- To define absence states which you consider to be registered,
right-click the record and click Select Registered States. In the
dialog window, click the absence states which you consider to be
registered and select them by pressing the > button. Pressing
the >> button will select all states.
Note: Absence type settings allow for a very flexible
configuration. To give examples of different configurations:
- You can create a single display group, select absence types and
divide them into 3 layers of the same color (most common).
- You can create 3 displays groups, register the same absence
types but give them different colors depending on their state
- You can create 3 display groups, fill them with different
absence types, and keep each display group in a different State
column.
- Save your changes.