Match (Sub Contract) Certificates per Line

Explanation

This activity is used to match sub contract payment certificates with specific supplier invoice lines.

Matching is only possible if IFS/Contract Management is installed and if you are running an executable with both IFS/Invoice and IFS/Contract Management installed. You can match the invoice with subcontract payment certificates when you have entered the subcontract reference in the invoice. When a subcontract reference is entered you will have access to all subcontract lines for that supplier. In the Matching dialog, you can modify the Matching Amount and Additional Cost for each sub contract line according to the content of the invoice. You can choose to select all subcontract lines at once or to select specific lines when matching with an invoice line.

Prerequisites

• An invoice with reference to at least one subcontract must exist.
• The subcontract payment certificate is required to be certified.
• You must either have started to register a new invoice or there must exist a previously entered invoice with at least one invoice line.

System Effects

When the invoice is saved, a voucher is created with the final cost postings generated according to the information on each subcontract payment certificate line.

Window

Manual Supplier Invoice

Related Window Descriptions

Manual Supplier Invoice
Post from Sub Contract

Procedure

Using subcontract reference number:

1. Open the Manual Supplier Invoice window.
2. Enter the subcontract reference number in the Sub Contract Ref field, or use the List of Values to select a value.
3. Enter the gross or net amounts in their respective field and save the information.
4. Select the invoice line you want to match, right-click and then click on Match Certificates per Line to open the Post from Sub Contract dialog. All subcontract lines that have been valuated are displayed.
5. The matching can be performed either for individual lines or all lines. If you choose to match individual lines select the Matched check box for the lines you want to match. If you choose to match all lines, click on Match All.
   To completely match invoice lines with the subcontract lines, the value in the Remaining field is required to be zero, i.e., the subcontract lines matched are required to equal the net amount entered for the invoice line.