Manual Postings/Correcting Posting Proposal

Explanation

This activity is used to manually add or modify postings in the posting proposal, to balance the proposal. Adding or modifying postings manually will be required when there are no purchase order references for the invoice, or if the differences between the invoice and the purchase order is higher than the accepted tolerances (where the Always Create Tolerance Posting check box is not selected on the Invoice/General sub tab in the Enterprise/Supplier/Supplier window).

The amount in the Balance field will be zero (0) when the proposal is in balance. 

Prerequisites

In order to perform this activity:

• IFS/Supplier Invoice Work Flow must have been installed
• An invoice with a posting proposal which is not finally posted should exist.
• If the lines are already authorized, the authorization should be removed. This can be done by the authorizer, the superior authorizer, or an authorizer with super access. Alternatively, a user with administrator rights can modify the posting lines without removing the authorization.

System Effects

As a result of this activity, the invoice will be ready for final posting.

Window

Posting Proposals
Manual Supplier Invoice

Related Window Descriptions

Posting Proposals
Manual Supplier Invoice
Posting Proposal

Procedure

1. Open the Posting Proposals window.
2. Populate or query for the posting proposal for which you would like to correct the postings
3. Select the record, right-click and then click Posting Proposal. The Posting Proposal window opens.
4. In the Posting Information section, select the record you want to modify and do the necessary modifications.
5. If you want to add a new posting line, create a new record in the Posting Information section.
6. Save the information.