Cancel and Create Invoice

Explanation

The Cancel and Create Invoice activity is used to cancel an existing supplier invoice and create a new invoice at the same time, without having to re-enter all the information.

Prerequisites

This activity requires that the supplier invoice is unpaid and is not included in a payment order or payment proposal.

System Effects

As a result of this entry, the original invoice entry is cancelled and the invoice is recreated according to modifications.

If the preliminary supplier invoice has been posted before the final posting, i.e., an I voucher and J voucher have been created, when you cancel the invoice, two separate reversal vouchers corresponding to the original I and J vouchers will be created.

Window

Manual Supplier Invoice

Related Window Descriptions

Manual Supplier Invoice

Procedure

To cancel and create an invoice:

  1. Select the Manual Supplier Invoice window.
  2. Query for the invoice you want to cancel, right-click and then click Cancel and Create Invoice to open the Cancel and Create Invoice wizard. If the original supplier invoice has created a preliminary voucher ( I voucher) and a voucher for the final posting (J voucher), you can specify voucher information, separately for the two cancellation vouchers that will be created corresponding to the I voucher and J voucher.
  3. In the first step of the wizard, enter the voucher date, period and user group for the cancellation voucher of the original preliminary voucher. Click Next to go to the second step of the wizard.
  4. In the second step of the wizard, enter the same information for the cancellation voucher of the finally posted voucher.
    The voucher date specified for the cancellation voucher of the preliminary voucher should be equal or earlier than the voucher date of the cancellation voucher of the finally posted voucher.
  5. In the third step of the wizard, enter the company name, supplier and the currency for the cancellation vouchers.
  6. Click OK to accept the cancellation of the invoice. Enter corrections if necessary. 
  7. Click OK to accept the cancellation of the voucher.