Match Invoice with Sub Contract
Explanation
This activity is used to enter an invoice for one or more sub contracts. It
is necessary to match an invoice with a sub contract(s) before it is possible to
match the invoice with sub contract payment certificates.
Prerequisites
- All required invoice details should be entered.
- Purchase orders and sub contracts may not be entered for the same
supplier invoice.
- All sub contracts referenced should be from the same supplier and belong
to the same company.
- Pre-defined posting types will be used to retrieve expenses from the sub
contract. More information about these postings is available in
Posting Types for IFS Sub Contract Valuation.
System Effects
- The invoice can be matched with the sub contract payment certificates.
- If the company is configured to use Posting Proposal, the supplier
invoice entry (header) will be
created automatically.
Window
Manual Supplier Invoice
Related Window Descriptions
Supplier Invoice Entry
Procedure
- Open the Manual Supplier Invoice window.
- Query (F3) for the desired invoice or create a new one.
- Use the List of Values to add one or
more sub contract numbers, or enter them manually. Each sub contract should be
separated with
a semicolon (;). Fill in the required information on the
header, such as Invoice Identity, Authorizer ID and Gross
Amount.
- Save the information (F12).
- Right-click on the line just created in the
Line Information table (upper table) of the window, then click Match
Certificates per Line.
- In the Post from Sub Contract dialog box that
opens, select the Matched check box, then click OK.
- In the Manual Supplier Invoice
window. Go to the Posting Information table (lower table). Save the
postings (F12).
- Right-click on the same line record, click Tax
Lines to check the taxes charged for the sub contract. If the sub contract is withholding tax, check the tax being
withheld by selecting the Tax Lines, Withholding menu option instead.
- Right-click on the invoice header and click Post Invoice to post
the invoice.
- In order for the invoice to be ready for payment,
it has to be authorized. Open the
Authorize Invoices for Payment window and query for your supplier (in your
company).
- Select the required invoice record,
then select the Authorized check box.