Unrelease Call Off

Explanation

This activity is used to unrelease a call off. Once a call off has been released, any changes on the call off are no longer allowed. However, if changes are necessary, the call off can be unreleased, which will revert the status of the call off back to Planned. When you are unreleasing a call off for a contract item, the system will verify if the certified value for the item is higher than the total cumulative call off value for the item on the previous call off. If so, it means that the valuation was certified using the call off that you are about to unrelease, and therefore unreleasing will not be allowed.

If a project activity has been connected to the contract item, a Committed cost is registered for this activity when the call off for the item is released. If the call off is unreleased, this Committed cost is reduced automatically by the call off amount that has been unreleased. When multiple currencies are involved, all calculations to reduce the committed cost when the used cost is reported are done in the transaction currency. The remaining committed cost is then converted to base currency, using the currency conversion rate valid to the system date, and updated to the project activity.

Note: The status of the contract item changes automatically to Work in Progress when the item is included in a call off that is released. So, when the call off is unreleased for the item, its status changes back to Planned, if no part of the call off value for the item has been released in another call off.

Prerequisites

A call off must exist in the Released status.

System Effects

The status of the call off is changed back to Planned.

Window

Sub Contract
Sub Contract Call Off Items

Related Window Descriptions

Sub Contract/Call Off
Sub Contract Call Off Items

Procedure

Option 1:

  1. Open the Sub Contract window and query (F3) for the necessary sub contract.
  2. Click the Call Off tab.
  3. Select the call off, right-click, and then click Unrelease.
  4. A message requiring approval of the step appears, click Yes.

Option 2:

  1. Open the Sub Contract Call Off Items window and query (F3) for the necessary call off.
  2. Right-click and then click Unrelease.
  3. A message requiring approval of the step appears, click Yes.