Award Sub Contract

Explanation

This activity is used to award a sub contract. If an agreement has been reached with the preferred supplier, the sub contract can be awarded.

Note: If a supplier income type has been specified on one or more of the existing contract items, this supplier income type must be valid for the preferred supplier. If not, the contract cannot be awarded to this supplier.

Once the sub contract is awarded, it will not be possible to modify the supplier on the contract.

If the Refresh Item Taxes check box is selected when awarding the contract, the saved tax codes, percentages and amounts will be refreshed in the contract item level, based on the latest tax basic data of the contract, supplier, project or company. You can modify the refresh tax code setting according to your preference.

Prerequisites

• The sub contract should be in the Submitted status.
• The sub contract revision should be in the Active status.
• The sub contract should have a supplier.
• Required data must have been defined on the sub contract lines and items (i.e., in the Sub Contract Value, Sub Contract Item Currency, Sub Contract Item Rate and Supplier Start Date fields).

System Effects

• The status of the sub contract is changed to Awarded.
• The Award Date is set to the current date. This date may be changed later, if needed.
• The contract items retrieve the tax rates of the awarded supplier, If defined. If tax rates exist for the items, these values will be removed and replaced with the tax rates of the contract or awarded supplier, if the Refresh Line Item Taxes check box is selected when awarding the contract. If not, the tax rates defined for the item will be taken.

Window

Sub Contract
Sub Contracts

Related Window Descriptions

Sub Contract
Sub Contracts

Procedure

1. Open the Sub Contract window and query (F3) for the necessary sub contract.
2. Right-click anywhere in the header, point to Status, and then click Award. The Award Sub Contract dialog box opens.
3. In the Reason ID field, enter the reason for awarding the sub contract. Click List to select a valid value.
4. In the Supplier ID field, enter the supplier. Click List to select a valid value.
5. If necessary, change the Award Date.
6. If you wish to have the latest tax codes and percentages in the system applied to the contract, select the Refresh Line Item Taxes check box. If you clear it, only the tax codes that have been saved up to now on the contract item level will be used, and any new tax code changes will not be applied to the contract.
7. In the Note field, you may enter any additional information if needed.
8. Click OK.