Add Sub Contract Default Values

Explanation

This activity is used to enter default values on the sub contract. When default information is registered, some of the data is carried over to the Sub Contract/Items tab. Most of the tabs in the Sub Contract window will automatically use information from the Defaults tab as default information when required fields are left blank, as necessary.

Note: If the sub contract revision is Frozen, changing the information in the Defaults tab does not affect the fields in the Revision tab.

Prerequisites

• A sub contract must exist.
• Alternatively, sub contract defaults can be registered at the same time that you are creating the sub contract.
•  If the supplier should be allowed to create application for payments against this sub contract in the system, this supplier must be defined as a business-to-business (B2B) supplier.

System Effects

• Sub contract defaults are saved on the sub contract.

Window

Sub Contract

Related Window Descriptions

Sub Contract/Defaults

Procedure

1. Open the Sub Contract window.
2. Create (F5) a new sub contract or query (F3) for the necessary sub contract. For more information on how to create a sub contract, refer the activity Create Sub Contract.
3. Click the Defaults tab and add the relevant default information. If a supplier has been entered for the sub contract Payment Term, Payment Method and Tax Code are picked from the supplier's table as default values but can be changed.
4. Enter the total retention and/or final retention for the contract. The retentions should be between 0% and 100%. Since the final retention is included in the total retention it should be less than or equal to the total retention.
5. You can also define a maximum retention for the contract as a fixed value or a percentage. If the Percentage option is selected, Maximum Retention Percentage field will be enabled to enter the percentage, and the maximum retention values for all item currencies will be automatically calculated for an active revision. If the Fixed Value option is selected, right-click on the contract and select the Maximum Retention menu option, to define the maximum retention values for each item currency.
6. Optionally, select B2B-Supplier, Create Valuation Allowed if the supplier should be able to create applications for payments against this sub contract in the system
7. Save the information (F12).
8. Note that when saving if any required fields are left blank, and relevant defaults have been specified, then the default information will be assigned automatically to the relevant blank fields.