Print Document
Explanation
Use this activity to print one or
more documents. Before printing view copy
documents, make sure that the view copy reflects the latest version of the
original document.
Prerequisites
- The document file that you
will be printing must exist and be connected to the document revision.
- You must have view access to
the document revision to be able to print its document file.
System Effects
- Files that are checked in to
the document revision (other than original file and view copy) are copied to
your local check-out path and printed on your default printer.
- Depending on how the document class process actions are
set up for the selected document class, files that are checked into the
document revision (other than original file and view copy) are copied to a
separate folder named Temp in your local check-out path and can be printed
on your default printer
- If you select a structure document for
printing, that document and its subdocuments will appear in the
Print
Document Structure dialog box.
IFS/Document Management sends a command to print only the parent document of
the structure document.
The subdocuments will be copied to the Temp folder of your checkout path.
Window
Document
Revision
Document Revisions
Approvals
Document Object Connections
Project Navigator
Related Window Descriptions
Document Revision
Print
Document Structure
Document
Reviosn/General
Document Revisions
Approvals
Document Object Connections
Project Navigator
Project Navigator/Project Documents
Procedure
Use one of the following procedures to print your
document file.
Printing a document file:
- Open the Document Revisionwindow and
query (F3) for the document revision you wish to print.
- Click Print to open the Select
Document Type to Print dialog box.
- Select Original Document or View Copy
and then click OK. (Original File Name can be selected only if an
existing file was checked into the document revision the first time).If macros are not defined for the current file
type and document class, the document file will print.
- If there are macros available for the current file
type and document class, the
Choose Macro dialog box
opens. Here you can select from the available macros. If you click Run Macro, the selected macro will
run before the document prints. If you click Skip Macro, no
macro is run before the document prints.
Printing a structure document file:
- Open the Document Revision window
and
query (F3) for the structure document you wish to print.
- Click Print to open the
Print Document Structure dialog box.
- Select either Document Title and Name or Original
File Name. (Original File Name can be selected only if an
existing file was checked into the document revision the first time).
- Optionally, select Use Original Folder Structure.
- If the Select Document field is selected,
that document file will be checked out to the path displayed in the
Check-Out Folder field. Optionally, use the Browse button to select
a folder.
- Click Print to print your document(s).
If macros are not defined for the current file type and document class, the
document file of the parent document will be printed. The subdocuments will be copied to the Temp folder of your checkout path.
- If there are macros available for the current file
type and document class, the
Choose Macro dialog box
opens. Here you can select from the available macros. If you click Run Macro, the selected macro will
run before the document prints. If you click Skip Macro, no
macro is run before the document prints.
Note: A document can be printed using the
Document Revisions and
Approvals windows by
selecting the relevant document and using right mouse button options. You can
print multiple document files by selecting them in the Document Revisions window and using
the relevant right mouse button options. Macro settings, Name files using settings in Document Class Process Action
and Preferred document type selection for Print (View Copy or Original) in User
Settings will not be considered when
printing multiple document files.