Create and Send Document Link

Explanation

This activity is used to create and send a link to the current document. It could be used to publish links on an intranet, in an e-mail or in a small document portal for your commonly used documents.

Prerequisites

To perform this activity, a document must have been created first.

System Effects

A link is created and it can be used to view, edit, check in the document or view document details, according to the configuration provided.

Window

Document Revision

Related Window Descriptions

Document Revision
Create and Send Link for Document

Procedure

  1. Open the Document Revision window and query for the document for which you wish to create and send a link.
  2. Right-click and click Create and Send Document Link. The Create and Send Document Link dialog box opens.
  3. Select suitable values for the Operation and Revisions options.
  4. Click the relevant button to send the link by e-mail or to copy the link and close the dialog box.
    For Aurena version the Copy option functions differently.Perform following actions to Copy and send the links. .
  1. Open the Document Revision page and query for the document for which you wish to create and send a link.
  2. Select Create and Send Document Link command. The Create and Send Document Link assistant opens.
  3. Triple click the link and it will highlight all of it. Then copy it using Ctrl+C or pressing the right mouse button and then selecting Copy or Use the Send Links by Email command, and then simply copy the link you want for the e-mail.
    Further a new link is added named Direct Link to Download Document File (Non-Dynamic) for Aurena in Create and Send Document Link assistant.  This new link will behave differently than the other ones, where the other are dynamic, which means, the latest revision or latest released revision are calculated when the link is used, the document revision value for the fixed link is calculated when the link is created, which means it is fixed. Therefore, the direct link and the other links will not fetch the same revision.