The user ID with which you logged into the application and the receiving persons must be connected to persons in IFS Applications. If you are using e-mail notification as the distribution method, the appropriate e-mail address(es) must be registered.
An entry is created for each person in the distribution list.
You can order execution of document distribution.
The distribution system is designed to facilitate distribution of copies of the document to different users. A user can select a number of documents and request a copy of these when they are released.
A list of documents can be distributed to a list of users. Select the document revisions in the Document Revisions window, then use the right mouse button options to launch the distribution wizard. The wizard will require you to insert the distribution information, including a list of recipients.
Mark as Read: Once a distribution is received, it is part of the distribution history and will be in Mark As Read status.
Approve: A distribution can be approved by selecting the lines to be approved, and performing the right mouse button operation.
Resending Distributions: You can resend distributions. Do this by selecting the history lines to be redistributed and performing the right mouse button operation.
Manual Distribution of Hardcopies: To facilitate the manual distribution of documents, perform a query on the window. Then, search for the history lines of the relevant distribution to locate those with distribution type set to Hardcopy. The alternative is to print a report. Change the status of all the manually distributed documents to Distributed by choosing Distributed Manually from either the right mouse button menu or Operations menu.
You can remove or suspend a distribution request by entering the Distribution window and either removing the relevant distribution line or setting its status to Suspended (RMB).