Identify and Categorize Potential Problems

Explanation

This activity is used to define the potential problems that can be identified on a risk analysis. It also encompasses creating and assigning an analysis category and sub-category for the potential problems on the risk analysis.

The problems can be grouped using analysis categories defined in Risk Basic Data which will be available for all risk analyzes defined on the user's company and for the selected risk project type. They can also be grouped with categories specific to a particular risk analysis created in Risk Analysis Navigator/Analysis Controls/Category.

Prerequisites

• The risk analysis ID must already exist.
• Analysis categories must be defined in Risk Basic Data/Analysis Category or Risk Analysis Navigator/Analysis Controls/Category.

System Effects

• The problems defined on the risk analysis will be grouped and displayed in the navigator according to the analysis category defined on it.

      The category can be changed at any time. The navigator also support drag and drop to easily move potential problems into the relevant category.

Window

Risk Analysis Navigator
Risk Problems
Risk Problem

Related Window Descriptions

Risk Analysis Navigator/Potential Problem List
Risk Problems
Risk Problem

Procedure

Use the following procedure to create an analysis category specific to a single risk analysis:

1. Open the Risk Analysis Navigator window, select the Analysis Controls tab and then click on the Category tab.
2. Click New (F5) to create a new record. A default value for Category ID and Category Ref will be displayed, which can be modified if required.
3. In the Category Description field enter a description that accounts for the analysis category.
4. Click Save.

Use the following procedure to define potential problems on a risk analysis:

1. Open the Risk Analysis Navigator window and select the Potential Problem List tab, or open the Risk Problems or the Risk Problem windows and query for the risk analysis for which you want to define a list of problems.
2. Click New (F5) to create a new record. A default value for Problem ID will appear for this record, which can be modified if required.
3. In the Problem Title field, enter a short statement to label the problem record. A value for this field is required.
4. In the Problem Description field, enter a description to more fully explain the scope of the potential problem. This is optional.
5. In the Analysis Category field, use the List of Values to select how you want to group the particular problem record. The categories available through the List of Values can be specific to a particular risk analysis or they can be those defined for a company in the Risk Basic Data. Once a value has been selected for this field, an associated value for Analysis Category Description is displayed by default. Note: The analysis categories are often defined at a later time because the preliminary task should focus on identifying the potential problems.
6. In the Analysis Sub-Category field, enter additional information, if required, to further group the particular problem record.
7. In the Validity Date field, enter the date up to which the particular problem is seen to pose a risk.
8. The Show External check box is selected by default to ensure that all problems and their associated consequences are displayed to third parties as well. If a risk analysis needs to be shared with third parties but the problem may be very controversial or may identify the problem as the third party then this check box can be cleared.
9. Click Save.