Enter Analysis Results for Purchase Order
Explanation
This activity is used to enter analysis results for a purchase order.
This activity allows you to record the measure quality results against the
quality test plan (Control Plan) for a purchase order receipt.
You can change the status of a data point to Complete. Only data points in
Complete status are considered when creating control charts or calculating capability indices.
Once the data point has this status, the results cannot be edited. You can also create a new control chart
if SPC is
activated in the Control Plan.
When all
data points for an analysis have been reported, you can change the status of the analysis to
Confirmed.
Once an analysis has been confirmed, the results cannot be edited.
This activity contains a Security Checkpoint which can be activated by an
administrator. With an activated security checkpoint on a function you will have
to authenticate yourself again in order to fulfill the function. Additionally,
whenever a security checkpoint is successfully passed a security checkpoint log
is written, creating an audit trail of what has
been done.
Prerequisites
This activity has the following prerequisites:
- An analysis must have been created in the receipt function.
- An analysis
must exist in the Planned status.
System Effects
As a result of this activity, analysis results has been
entered, completed and confirmed. Once an analysis has been confirmed, the
results cannot be edited.
- Results can be used in the creation of various IFS/Quality Management
charts.
- When a double sampling plan is used and the first sample was neither
accepted nor rejected, another sample is needed and a new analysis is
created.
- Switching score for switching to reduced inspection and qualification
score for skip-lot sampling will be calculated after confirming results.
Window
Analysis Results
Receipts
Receipt
Related Window Descriptions
Analysis Results
Receipts
Receipt
Receipt/General
Purchasing Analyses
Register
Inspection Results
Procedure
To perform this activity, follow these steps:
- Either populate or query to display the appropriate analysis
directly in the
Analysis Results window in
IFS/Quality Management. You also can start from the overview or the tabs in
the receipt function. In this case, either populate or query for the appropriate receipt
line, select the desired line, and then choose Analysis Details from
the Operations menu.
The window in IFS/Quality Management opens with the desired analysis displayed.
- If the part is serial tracked and variable data type results need to be
entered, right-click on the header and click Enter Serial Numbers.
The Enter Serial Numbers dialog box is opened. Select the
Selected Serial No check boxes for the corresponding serial numbers of
the parts included in the analysis. Click OK.
- If the part is lot/batch tracked, and if the corresponding lot/batch
number has not been filled in Lot/Batch No field in the header, then
enter a value in the Lot/Batch No field. Use the List of Values to
select a suitable value.
- To print a test instruction, right-click in the header of the
Analysis
window and
then click Test Instruction. This test instruction includes all Control Plan lines.
- Optionally, in the Analysis Results header, select a
filter value for the Data Point Filter field to populate the analysis
according to the selected option.
- For data points defined as variables, select the Variables tab
and enter your results in the Result field. For serial tracked parts,
the serial number also needs to be entered in the Serial No field.
Use the List of Values to select a suitable value.
If the data point has a connection to one or several tools, select a Tool
ID and Tool Instance from the List of Values in these fields.
- For data points defined as attributes, select the Attributes tab
and enter your results in the Nonconformities (c/u) and/or the
Nonconforming (np,p) fields. If the data point
has a connection to one or several tools, select a Tool ID and Tool
Instance from the List of Values in these fields.
- If the data type is Categorical and
Category Entry Type is set to Single Row (visible in Detail
tab), select a category value ID for each data point. If Category Entry
Type is set to Multiple Row, enter a quantity for each category
value ID for each data point.
For serial tracked parts, the serial number needs to be entered in the
Serial No field for all parts in the sample size. Use the List of Values
to select a tool ID and tool Instance from the List of Values in these
fields.
- Save the changes.
- To change the status to Complete, right-click and then click Complete Registered
Results.
Once the line has this status, the results cannot be edited.
- To create a new control chart if SPC is activated in the Control Plan,
right-click on the line and then click Create SPC Chart.
- To add document text to any line, right-click and then click Document
Text.
- To print a report of your results for any line, right-click and then click
Print Data Sheet.
- To confirm a single analysis, right-click in the header of the analysis
and then click Confirm Registered Results. Once an analysis has been
confirmed, the results cannot be edited.
- To confirm multiple analyses, select the analyses in the
Purchasing Analyses window,
and then right-click and click Confirm Registered Results.
- When the analysis results are confirmed, the values
in the Variable Result Status, Attribute Result Status
Category Result Status
and Acceptance Sampling Status
fields are updated automatically.
- When the analysis results are confirmed, a message
appears asking whether you want to register the inspection results. If you
want to register the inspection results, click OK. The Register Inspection
Results dialog box will open. You can also perform this by right-clicking
and then clicking Register Inspection Results.