Copy From Project
Explanation
This activity is used to create a project budget/forecast by copying costs
and/or revenue from a project. It is possible to select at which level the copying
takes place e.g., if the Project option is selected, cost/revenue elements that
are visible in the project level are copied to the corresponding budget/forecast
project level. Also, it is possible to select the cost or
revenue e.g.,
if the Estimated Cost option is selected, then the estimated cost for each
cost element at its level is copied from the
Project
Navigator/Summary
tab.
Prerequisites
System Effects
- A new budget/forecast is created.
- Cost/revenue elements and cost/revenue information are copied to the budget/forecast according
to the selected level and cost/revenue.
- The cost/revenue is copied to the EAC and ETC
fields for that cost element and level in the new budget/forecast.
- A snapshot is created, if this option has been selected when defining
the new budget/forecast properties.
Window
New
Project Forecast
Project
Forecasts
Project
Related Window Descriptions
New Project Forecast
Project/Forecasts
Project Forecasts
Copy From Project
Procedure
Use the following procedure to copy costs from a project to a
budget/forecast to be created:
- Open the Projects or
Project
window and query for the project on which you want to create a
budget/forecast.
- Right click on the window and select Create Forecast. The first step
of the New Project Forecast Assistant opens up. Note: This
assistant can also be
opened from the IFS/Navigator in which case the project for
which the budget/forecast should be made should be selected using the List
button for the Project ID field.
- Select the Forecast Type field and use the List button to select a predefined budget/forecast type.
Note: If the budget/forecast version being created is of the same
budget/forecast type
as an existing version, the forecast type of the existing budget/forecast
version will be inherited into this field.
- Enter a description of the version you plan to create in the Version Description
field.
- Enter a valid Accounting
Period and Cut-Off-Date. These values will
be referenced later on when creating snapshots on a particular project
forecast version.
- Select the Create Snapshot check box, if it is required
to create a
snapshot of the forecast version. Depending on
the need for monitoring the data it can be created as a snapshot without or
without details or linked to the project connected objects. Click the
relevant Snapshot With
Details, Snapshot Without Details or the Live View option
according to your requirement.
- In the Snapshot Matching field, select the
default option for the calculation rule on the new forecast when connecting and matching snapshots. It can either be
EAC
Recalculated or ETC Recalculated option.
- In the Copy area select the appropriate
From
Forecast or From Project check box
to specify how you want to copy data. If the Copy
check box
is not selected, an empty forecast will be created.
- In the Note field, enter a note, if required, about the
budget/forecast
version being created.
- Click Next> and
Copy From Project step will be displayed:
- Clear check box Cost or Revenue if
it is required that cost or revenue is not be copied to the new
budget/forecast.
- Select what type of Cost
(Estimated, Planned or Baseline) or Revenue
(Estimated or Planned) that should be copied and
on what Level (Project, Sub Project or Activity).
- Click Finish.
Use the following procedure to copy costs and revenue
from a project to an
existing budget/forecast version with no budget/forecast lines or snapshots:
- Open the
Project window and click on the
Forecasts tab. You can
also begin the copying process by opening up the
Project Forecasts window.
- Query for the budget/forecast version into which you want to copy costs
and revenue from a project.
- Right-click on the row/record and select Copy From Project. The
Copy From Project dialog box opens up.
- Select the check boxes Cost and/or Revenue
depending on the requirement.
- Select what type of Cost
(Estimated, Planned or Baseline) or Revenue
(Estimated or Planned) that should be copied and
on what Level >on
WBS (Project, Sub Project or Activity).
- Click OK.