Complete Sub Project

Explanation

This activity is used to complete a sub project.

Prerequisites

In order to perform this activity:

• A sub project with all it's activities in the Closed status should be connected to a project defined in IFS Project.
• The capitalization posting method of the project to which the sub project belongs should be Periodical.
• All the vouchers relating to the sub project should be updated to the General Ledger. (Note: The vouchers relating to the sub project are those with postings to the project to which the sub project belongs, and with an activity belonging to the sub project specified in the same voucher rows.)

System Effects

As a result of this activity:

• A voucher of the voucher type P will be created in the hold table for projects of Capitalize Rev/Exp, Capitalize Expenses and Capitalize Revenue types. If the Separate GL/IL Rules check box is selected for the project, separate General Ledger and Internal Ledger vouchers will be created. No vouchers are created for projects of which the project type is No Capitalization or Project as Code Part.
• The status of the project to which the sub project belongs will change to PartiallyCompleted if it has other subprojects which are not complete. If all other sub projects are completed, the project status will change to Completed.

Window

Projects
Project

Related Window Descriptions

Projects
Project
Sub Project Completion

Procedure

To complete a sub project:

1. Open the Project or Projects window and search for the project for which you want to complete sub projects.
2. Right-click in the window and then click Sub Project Completion to open the Sub Project Completion dialog box.
3. Enter the ID of the sub project you want to complete in the Sub Project ID field. The List of Values can be used to select the relevant sub project.
4. Modify the values displayed in the User Group, Voucher Type, Voucher No and Voucher Date fields if required. (Note: This should be done in both General Ledger and Internal Ledger tabs if the Separate GL/IL Rules check box is selected for the project in the Project and Projects windows.)
5. Modify the information displayed in the Cost Completion - Reposting Rules  table if required.  (Note: This should be done in both General Ledger and Internal Ledger tabs if the Separate GL/IL Rules check box is selected for the project in the Project and Projects windows.)
6. Click OK to save the changes and complete the sub project.