Specify Receive Case and any Inspection Information

Explanation

Use this activity to enter a default receive case, any default inspection code, and any internal inspection time for a particular combination of a supplier and a purchase part.

When establishing the supplier for purchase part connection, you also can specify a default receive case and any default inspection code. However, the Receive into Arrival receive case is used if you do not specify a receive case. This receive case and any inspection code is then indicated by default when the purchase order is entered. However, you can change receive case, inspection code, and any quantity to inspect directly on the purchase order line. The receive case and quantity to inspect can be modified in connection with the arrival registration.

There are five different receive cases from which to choose: 'Receive into Inventory,' 'Receive into Arrival,' 'Receive into Arrival, Inspect at Arrival,' 'Receive into Arrival, Inspect at QA,' and 'Receive into QA, Inspect at QA.' The receive case can be viewed as a guideline in the working process. However, since the receipt function aims to be flexible, many actions can be performed even if the current receive case does not include them.

When a receive case requiring inspection is used, you must also specify an inspection code. The inspection codes are defined in the Insp. Codes tab in the Procurement Basic Datawindow. The inspection type can either be a fixed quantity or a percentage. However, the fixed quantity and the percentage can be changed manually for this specific supplier for the purchase part relationship by changing the corresponding field.

An internal inspection time can also be specified. It is measured as a total number of working days based on the Distribution calendar, between the arrival registration and the time when the receipt is completed.

You can also specify the settings so that the combination of supplier, purchase part, and site require a control plan and an analysis. However, if they have already been specified at the part or site level in the Quality Basic Data window, they cannot be changed here.

Prerequisites

• The purchase part must be connected to a supplier in the Supplier for Purchase Part window.
• When a receive case requiring inspection is indicated, a suitable inspection code must be entered in the Insp. Codes tab in the Procurement Basic Data window. However, you can alternatively use an existing inspection code and manually modify the fixed quantity or percentage for this specific relationship.

System Effects

The specified receive case and any inspection code is indicated by default when the purchase order is entered. The receive case functions as a guide for the working process. Any quantity to inspect is either calculated by a percentage or a fixed quantity.

The basic data settings for making a control plan mandatory, and creating an analysis mandatory in purchasing, for the combination of supplier, purchase part, and site can be changed. The Mandatory Control Plan and Mandatory Analysis check boxes will be selected accordingly. If the settings have been changed, they will be visible on the Quality Basic Data/Mandatory Part/Site tab.

Window

Supplier for Purchase Part
Quality Basic Data
Procurement Basic Data
Control Plan - Purchasing
Analysis Results

Related Window Descriptions

Supplier for Purchase Part
Supplier for Purchase Part/Inspection Info
Quality Basic Data
Supplier for Purchase Part/Inspection Info/Inspection Management
Supplier for Purchase Part/Inspection Info/ Quality Management
Analysis Results

Procedure

1. In the Supplier for Purchase Part window, query for the appropriate supplier for the purchase part record.
2. Click the Inspection Info tab, and then click the Inspection Management tab .
3. Detail the default inspection rules for the combination of supplier and purchase part.
4. In the Receive Case list, select the receive case you want.
5. If a receive case that requires inspection is used, you also must specify an inspection code. Enter the short code for the desired inspection code or use the List of Values. Depending on whether the inspection code is using a fixed quantity or a percentage amount to inspect, either the Inspection % or the Inspection Quantity field displays a value. You can manually modify this value.
6. You have the option to enter an internal inspection time, assuming that an inspection code is specified.
7. Save your entry.
8. Click the Quality Management tab to view information related to the last created analysis.
9. To open the Control Plan - Purchasing window, right-click and then click Control Plan.
10. If you want to view the analysis results, right-click and then click Analysis Results. The Analysis Results window will open with the Purchasing tab populated with all the analyses for the supplier, purchase part, and site combination.
11. If you want to make a control plan essential, right-click and then click Mandatory Control Plan set. The Mandatory Control Plan check box will be selected.
12. If you want to make creating an analysis essential, right- click and then click Mandatory Analysis set. The Mandatory Analysis check box will be selected.
13. To undo a particular setting, right-click on the necessary option, and then click Clear. The check box will be cleared.