Reject Purchase Order Authorization Step
Explanation
This activity is used to reject a selected authorization step of a purchase
order. The rejection follows similar rules to authorizing a step e.g. you can
only reject an authorization step that you are able to authorize and you can
only reject the next step if the previous has been authorized. Information about
the rejection is stored on the purchase order and remains there until you
release the purchase order again and retrieve new authorization steps.
Information about all rejections that have been done against a purchase order is
also displayed in the Purchase Order/Order History tab. You can
follow up the rejected purchase orders by monitoring them in the Overview
– Purchase Orders
window.
Prerequisites
- The person who rejects a step must exist as a purchasing authorizer.
System Effects
- When an authorization step is rejected all authorization lines related
to the purchase order will be deleted.
Window
N/A
Related Window Descriptions
Reject Authorization Step
Procedure
- Open the Purchase Order/Authorization tab or the
Overview – Purchase Order Authorization window and select
the authorization step you wish to reject.
- Select the Reject Authorization option from the right mouse
button menu option to open the Reject Authorization Step
dialog box.
- Enter or select the reject reason in the Reject Reason ID field.
You can use the List of Values to select an appropriate value.
- If the reject reason description is insufficient, you can enter an
additional note in the Reject Note field to explain it more.
- Click OK.