E-mail Rejection Letter for Agreement Quotation

Explanation

This activity is used to e-mail rejection letters to the suppliers who sent order quotations.  The rejection letter will be attached to the e-mail as a Portable Document Format (PDF) file. If you did not e-mail rejection letters at the time of the rejection, you can use this activity to manually e-mail them later.

Prerequisites

This activity has the following prerequisites.

• IFS/Print Server and IFS/Connect have to be installed.
• Print Server Archiving has to be enabled.
• The PDF_REPORT_CREATED event must be defined and enabled.
• On the Supplier/Address/General Address Info tab, in the Comm. Method area, the communication method should be set to E-mail and the receiver's e-mail address must be specified in the Value field for the respective supplier name. The same supplier name should be given in the Supplier Contact field of the Supplier/Address/Purchase Address Info tab.
• The quotation line must be in Rejected status.

System Effects

The rejection letter is e-mailed to the specified supplier using IFS/Connect and the rules specified for the event PDF_REPORT_CREATED.

Window

Agreement Quotation Approval
Agreement Quotation Approvals

Related Window Descriptions

Agreement Quotation Approval
Agreement Quotation Approvals
E-mail Rejection Letter for Supplier Agreement Quotation

Procedure

1. Open the Agreement Quotation Approval or Agreement Quotation Approvals window and query for the desired request.
2. Select the required quotation line(s), right-click and then click E-mail Rejection Letters.
3. Click OK in the E-mail Rejection Letter dialog box to confirm.