Update Internal Ledger

Explanation

This activity is used to update the Internal Ledger with the vouchers having Approved status in the internal ledger hold table. However, this activity cannot be used to update vouchers from the function group Z - Periodical Cost Allocation when the rollback mode selected for the company in the Periodical Cost Allocation tab window is Rollback. Such vouchers can then only be updated from the periodical cost allocation step type Update Ledger.

Prerequisites

Before the updating routine can be started, the following must have been completed:

The update parameters must have been checked/entered in the GL Update Parameters window. This is normally done the first time you start the updating routine.

System Effects

As a result of this activity, an acknowledgment is displayed with a number for the update journal that was automatically created. All vouchers included in the updating are moved to the internal ledger.

Window

Update Intled Vouchers

Related Window Descriptions

Update IL Vouchers

Procedure

The Start Internal Updating Routine window has two tabs. In the Selection tab, you specify the selection of vouchers to be updated. In the Batch Scheduling tab, you specify if the updating routine is performed in a batch. The updating routine will begin online if you do not state any terms in the Batch Scheduling tab.

Use the following procedure to update via the Selection tab:

Open Start Internal Updating Routine. Default values are shown in the fields, except for the Number of Vouchers field.

Alternative 1:

Click Select Vouchers to select a number of individual vouchers from the internal ledger hold table. Confirm the information. The updating routine starts immediately.

Alternative 2:

Select the vouchers to be included from the internal ledger hold table. This can be done according to the following:

From/to voucher type
From/to accounting year
From/to accounting period
From/to user ID

Click List to view alternative values. This is only possible when the cursor is on From Voucher Type/To Voucher Type or From User ID/To User ID fields.
Click Forecast to determine the number of vouchers in the selection you specified. The result is displayed in the Number of Vouchers field.
Click Company to select another company to work with.
Click Cancel to cancel the function.
Click OK to start updating the vouchers included in the selection criteria immediately.

Use the following procedure to update via the Batch Scheduling tab:

Open

Start Internal Updating Routine.

Specify the selection in the Selection tab according to alternative 2 above but do not confirm the information.

Select the Batch Scheduling tab.

Use the Single Execution alternative to start the update routine online, in the background, or at a specified date and time.

Use the Repeated Execution alternative to start the update routine daily (specify time) or weekly (specify one or more days).

Confirm to start the update routine. When the routine is finished, an acknowledgment is displayed with a number for the update journal that was automatically created.