Enter IL Automatic Posting Rules

Explanation

This activity is used to enter, change, and view processing rules for internal automatic postings. Processing rules contain information on how transactions are to be created during internal automatic posting. You can allow the system to create transactions automatically on the basis of an original transaction. These can be completely new transactions, such as transactions for social security deductions created on the basis of salary transactions. They can also be distributions of a transaction, such as when rental charges are distributed to various cost centers.

You can specify two different means for creating automatic transactions on the basis of a certain original transaction.

1. Always when posting to a certain code string.
2. When posting to a certain code string and also when entering a valid process code. This can be useful when you want to use different processing rules for the same code string. The process code enables you to control which processing rule is to be executed on each occasion. The process codes are entered in Process Codes.

Prerequisites

Before the information can be entered, the following must have been completed:

• The company must exist in IFS Financials.
• The accounts and other code part values you want to use must have been entered in IFS/Accounting Rules.

System Effects

As a result of the entry, the internal automatic posting rule can be used by the internal updating routine. Each automatic posting row creates a transaction.

These transactions are created when you update the voucher using the Start IL Vouchers function. The transactions created are added to the voucher and are given the transaction type Automatic Rule (Rule ID). Each transaction created is also marked with the processing rule used to create the transaction, the row number of the row from which the transaction originated, and the sequence number of the processing rule. This information can be viewed in IL Voucher Details Analysis.

Window

IL Automatic Posting Rules

Related Window Descriptions

IL Automatic Posting Rules

Procedure

Use the following procedure to enter a internal automatic posting rule:

1. Open the IL Automatic Posting Rules window.
2. Create a new record to enter a new processing rule. Enter the identity, a description, and a sequence number, if appropriate.
3. Select the Internal Automatic Posting Rule tab and specify how the original transaction is to be structured if the processing rule is to be executed by the updating routine.
4. Specify the voucher type for which the rule is valid for. Enter a % sign if the rule is to apply to all voucher types.
5. Specify the validity interval for the automatic posting rule.
6. Select the New Automatic Posting if you want to specify that a transaction is going to create another automatic transaction. 
7. Select the Reverse Posting if the automatic posting row that re-posts the original transaction is to be created automatically. In this case, the row is displayed automatically in the Internal Automatic Posting Row tab.
8. Specify how selection is to take place for all the code parts in the code string. There are four different means of indicating how selection is to take place for each code part:

• Enter a valid code part value. The description of the code part value is displayed in the Description field, if you use List of Values.
• Enter a % sign to indicate that the processing rule is to be executed, regardless of the value of the original transaction in this field.
• Leave the field blank to indicate that the processing rule is to be executed if the original transaction has no value in this field. This is not valid for the code part Account.
• Enter an underscore (_) to indicate that the processing rule is to be executed if the original transaction has a value in this position, e.g., if you enter Code B _3_, the processing rule will be executed if the original transactions Code B is three characters long and contains a 3 in the second position.

9. Change the default value in the Transaction Code field if required. The List of Values can be used to select an appropriate value.
10. Save the information in the Internal Automatic Posting Rule tab.

When you have entered all the information for the original transaction, select the Internal Automatic Posting Row tab to specify the calculations to be carried out, as well as information on the code string where the result is to be posted.

1. Select the Internal Automatic Posting Row tab.
2. Create a new record and specify the calculations to be carried out. Depending on the calculations, enter either a positive or a negative value in the Total Result Factor field.
3. Enter the code string where the transaction that will be created by the updating routine is to be posted. The code string is checked for code part demands. Enter the code parts according to the following options:

Enter a valid code part value.
Enter a * sign to indicate that the code part is going to have the same value as the original transaction.
• Leave the field blank to indicate that the code part has no value in this field, i.e., the value should be blank. This is not valid for the code part Account.

4. Enter two or several rows in the Internal Automatic Posting Row tab, depending on the type of rule you want to specify. The total result factor for the entered rows must be zero before you can save the information.
5. Save the information.