Replace Obsolete Work Task Template Revisions 

Explanation

This activity is used to replace obsolete work task template revisions that are connected to PM actions. You can either replace the revisions individually or process it in batches.

It is possible to view a summary of the registered PM actions and work orders that have connections to obsolete work task templates. To do so right-click on the relevant work task template in the Work Task Templates windows and click Obsolete Revisions on PM Actions or Obsolete Revisions on Active Work Orders. The right-mouse-button options will only be available for active work task template revisions.

Prerequisites

• A connection between the obsolete work task template revision and the PM action must exist.
• An active revision of the obsolete work task template revision must exist in the system.
• The connected PM action must be in the Preliminary or Active status. 

System Effects

• If the obsolete work task template revision is connected to a PM action in Preliminary status, this PM Action will be updated with the active work task template revision
• If the obsolete work task template revision is connected to a PM action in Active status, a new revision of the PM Action will be created with the active work task template revision. This is done automatically unless there are exceptions, e.g., the revision number of the PM action is a non-numeric value or preliminary PM Action exist. For such PM actions you need to manually create a new revision of the PM action and make the connection to the active work task template. The background job for replacing obsolete work task template revisions will be updated with information on the exceptions that need to be handled manually.

Window

Work Task Template

Related Window Descriptions

Work Task Template  

Procedure

1. Open the Work Task Template window and query for an active revision (F3).
2. Right-click and then click Replace Obsolete Revisions on PM Actions. (This option will be available only when an obsolete connection exists.)

To replace the revisions in batches:

1. Open the Replace Obsolete Work Task Templates on PM Actions dialog box. Change the value in the Site field if required and click OK. Alternatively you can click Default display the default values defined by your administrator in Database Tasks.
2. Optionally click Schedule and follow the steps in the wizard that appears if you wish to schedule the task as a background job run automatically at predefined intervals.