Enter Cash Transfer Transaction Cash Box
Explanation
This activity is used to enter and post money transfers between the cash account for
which the Cash Box is entered and another cash account of the same company (=
counter cash account).
There are two different methods to create the postings for the counter
cash account:
- Create a cash transaction for the counter cash account. This method is
to be used if the counter cash account is not connected to a cash box and no separate mixed payment is created for the
counter cash account. The cash balance of the counter cash account will be
updated on the same date as the cash balance of the cash box cash
account.
- Create an interim posting which will be balanced when the counter cash
transfer transaction in a
mixed payment or a cash box for the counter cash account is created and approved.
This method is to be used when a separate mixed payment or a separate cash box is created
for the counter cash account. It is the only method which is allowed if the
counter cash account is connected to a cash box.
Prerequisites
In order to perform this activity:
- A cash box of
the Entered status should
exist.
- The Cash Transfer transaction type should be set to Used for the
cash box cash account.
- A counter cash account in the same company should exist for which Cash Transfer is allowed,
i.e. the Cash Transfer Method must be different from Not Allowed.
System Effects
This entry allows the cash transfer to be printed as a receipt. Receipts have
to be printed for all entered transactions.
For both cash transfer methods a cash transaction and a posting of the
PP1
posting type are created for the cash box cash account, and the cash account balance of the
cash box cash
account is updated. A payment of the General Payment type is
created.
If the Cash Transaction cash transfer method is selected a cash transaction and a PP1
posting with the reversed amounts are created for the counter cash account too.
The cash balance of the counter cash account is also updated with the reversed
amount.
If the Interim Posting cash transfer method is selected neither a cash transaction
nor a PP1 posting are created
for the counter cash account but a PP77 posting with the reversed amount is created instead.
The cash balance of the counter cash account is not updated.
Window
Cash Box
Related Window Descriptions
Cash Box
Cash Boxes Analysis
Cash Box Analysis
Procedure
To enter a cash transfer transaction:
- Open the Cash Box window and
query for the Cash Box in which you you want to include the cash
transfer transaction.
- Create a new record.
- Select Cash Transfer for the
Payment Transaction field (if not suggested as default for the cash
account of the Cash Box).
- Enter the transfer payment amount in the
Amount field. For an outgoing cash transfer (= transfer from the
Cash Box cash account) enter the amount with a minus sign in the
Amount field or enter the amount in the Credit Amount field, for
an incoming cash transfer (= transfer to the Cash Box cash
account) enter a positive amount in the Amount field or enter
the amount in the Debit Amount field.
- Enter the cash account to or from which the amount is transferred in the
Counter Cash Account field, or select the counter cash account from the
List of values. The account number of the counter cash account is displayed in the
Account Number field, and the cash transfer method of the counter cash
account is suggested in the Cash Transfer Method field.
- Select Cash Transaction for the Cash Transfer Method
field, if you want the cash balance of the counter cash account to be
updated when the current Cash Box will be approved. Select Interim Posting for the Cash Transfer
Method field, if the cash balance of the counter cash account must not
be updated but a separate Mixed Payment/Cash Box will be entered
for the counter cash account. Note: If the counter cash account is
connected to a cash box, only Interim Posting is allowed.
- In the Cash Receipt Payer/Payee field, the short name and account
number of the counter cash account are displayed. Update the Cash
Receipt Payer/Payee field if you want other information be printed as
cash receipt payer/payee.
- Save the information.
- Right-click and click Print Cash Receipt to print the cash
receipt for this transaction. The Cash Receipt Status of the transaction is
set to Printed, and the transaction can no longer be modified.