Approve Count Results on Inventory Part

Explanation

Use this function to approve the counting results that have previously been rejected. If a part is approved, the quantities will be updated with the result from the counting.

Prerequisites

• Parts must have been counted without a counting report, and they must also have been rejected.
• A defined approval structure does not exist for approving counting results. You will be able to proceed with the approval process if relevant authorization exists.

System Effects

• The results that are approved update the quantity on-hand for the part. The inventory transaction is created. If you had entered a note in the Note field, this will be carried forward to the inventory transactions.
• For parts with a Company-Owned ownership type, if the counting difference is negative, postings are created for the credit posting type M1 (Inventory) and the debit posting type M184 (Negative Counting Difference).
• For parts with a Company-Owned ownership type, if the counting difference is positive postings are created for the credit posting type M7 (Positive Counting Difference) and the debit posting type M1 (Inventory).

Note: You cannot carry out counting in the project inventory for a closed project activity, as it is not possible to increase the counting quantity for such a location. Instead, a positive counting difference should be added to a standard inventory location, or to another project inventory location where the activity has not already been closed.

Window

Count Result Per Inventory Part

Related Window Descriptions

Count Result Per Inventory Part
Count Result Per Inventory Part/General

Procedure

1. In the Count Result Per Inventory Part window, populate or query for the part that you wish to approve.
2. Select the General tab.
3. Optionally, you can alter the count result before approving by entering a value in the Counted Qty field. If required, you can enter a note.
4. Optionally, if the part is catch-unit-enabled, you can alter the catch quantity count result before approval. This can be done by entering a value in the Counted Catch Qty field.
5. In order to approve the part, in the lower part of the window click Approve in the Operations menu.
6. If the count result has been altered before approving and the part is serial tracked at receipt and issue but not serial tracked in inventory, a dialog box appears. If the altered counting difference is positive, then enter the new serial number(s). If the counting difference is negative, then select the missing serial number(s) using the list of values. Click OK when completed.