Add or Modify Part Status

Explanation

Use this activity to add or modify part status codes and associated parameters. Part status describes the parts' different phases; this controls the extent to which the part can be used by the system. This task is to be performed by a system administrator or equivalent person.

You can specify what is allowed when it comes to onhand quantities, demands, and supplies. The predefined status code is A, Active, and this code cannot be deleted or modified. The default settings for Active part status are: Onhand Allowed, Demands Allowed, and Supplies Allowed. Active part status will be the default code for all new inventory part records. This code can be changed, if desired.

The Quantity On Hand column indicates whether or not a part can have a quantity on hand. If inventory still exists for a part, it cannot have a part status of Onhand Not Allowed. The default setting is Onhand Allowed.

In the Demand column, you can indicate whether or not demands are allowed. An inventory part must have the setting Demands Allowed for it to be used as a sales part. The default setting is Demands Allowed.

In the Supplies column, you can indicate whether or not supplies are allowed. If this is set to Supplies Allowed, parts linked to this code can be purchased and received; otherwise, they cannot. The default setting is Supplies Allowed.

Using these parameters in different combinations, you could set up codes for example, for experimental, obsolete, or replacement parts. Parameter settings could be used, for example, to help you reduce the quantity of obsolete parts by allowing demand, but no longer allowing supplies.

MRP and PMRP will consider the demands only when you have set the On Hand Qty, Demand and Supplier parameters for the part to Onhand Allowed, Demands Allowed and Supplies Allowed respectively.

Prerequisites

There are no specific prerequisites.

System Effects

As a result of this activity:

• A part status record is created.
• The code you enter in the Part Status Code column can be used as a short code in the system.
• The combination of parameters for onhand, demand, and supplies, that are set for the part status will determine how parts with this status are used within the system.
• Once a record is created, the parameters cannot be modified. If any parts are linked to a part status code, that code cannot be removed.
• The system installed part status A, Active, defaults for each new inventory part record, but can be changed in the Inventory Part/General tab.

Window

Inventory Basic Data

Related Window Descriptions

Inventory Basic Data
Inventory Basic Data/Part Status

Procedure

1. Open the Inventory Basic Data window.
2. Click the Part Status tab, then select New.
3. Enter a single alphanumeric character for the part status code.
4. Enter a description of the part status.
5. Change the desired values for the quantity onhand, demand, and supplies in the corresponding fields.
6. Save the record.