Enter External Voucher Basic Data
Explanation
This activity is used to view, enter, and
modify the rules that
apply for managing external voucher transactions.
Prerequisites
Before entering the parameters, the following must be completed:
- The company must exist in IFS Financials.
- The referenced voucher type must exist.
System Effects
As a result of this activity, the parameters for
handling external voucher
transactions have been defined, which makes it possible to load voucher transactions
from a file.
Window
External Voucher Basic Data
Related Window Descriptions
External Voucher Basic Data
Procedure
Use the following procedure to enter the parameters:
- Open the External
Voucher Basic Data window
and create a new record.
- Enter a load type ID in the Load Type field.
- In the Voucher Type field, enter the
voucher type to be used as the default voucher type of the load type.
- Select the Default check box if you want
the load type to be the default load type for your current company.
- Select a value for the Voucher Number
Allocation field to specify how voucher numbers should be allocated to
external vouchers created using the load type.
- Select a value for the Voucher Differences
field to specify whether it is necessary for external voucher transactions
to balance when vouchers are generated to the hold table or not.
- Select a value for the Grouping Criterion
field to specify how the external voucher transactions should be grouped to
create vouchers.
- Specify whether the voucher date should be equal
to the load date or the transaction date by selecting the relevant value for
the Set Voucher Date field.
- Select the Changeable check box if you want
it to be possible to do modifications to transactions in the External
Vouchers window after they are loaded.
- Select the Use Correction Rows check box
to create a correction voucher for transactions.
Note: Loaded external file must have negative amounts.
- Select a value for the
Validate Code String field
to specify whether the code string should be validated when external
vouchers are checked.
- Select the
Use Code String Completion check
box if you want the code part values defined in the external vouchers, for
any code string completion defined in the Code String Completion
window to be fetched when the external vouchers are checked.
- Specify whether the tax amount should be
automatically calculated when it is not included in the external file loaded
by selecting a value for the Auto Tax Calculation field.
- Select the
Currency Rate Auto Calculation check box if you want the currency
rate to be automatically calculated based on the amounts specified in the
external voucher file. However, if only one type (i.e. one of either
Currency Amounts, Accounting Currency Amounts and Parallel Currency Amounts)
of currency amount is specified in the loaded external voucher file, the
currency rate will not be automatically calculated. If this check box is not selected currency rates will
be fetched from the currency rates defined in the Currency Rates
window based on the currency code and currency rate type specified in the
external voucher file.
- Select the
Check When Loaded check box if
the transactions should be checked/controlled directly after they are
loaded.
- Select the
Create When Checked check box if
the vouchers should be automatically created directly after they are
checked.
- Select the
Allow Partial Create check box
if the system should allow vouchers to be created for transactions without
errors even if there are other transactions with errors in the same load.
- Save the information.