Create Period Allocation Information
Explanation
Use this activity to create
periodic allocation information per voucher line. The voucher must be saved in
the
Voucher Entry window before you can enter accrual information. The updating
routine creates a voucher for each specified period.
If the source voucher's period is included in the
allocated period range, a voucher can be created for the base period as well.
The parameters specified in the GL Update Parameters window will determine
whether or not a voucher will be created for the base period. The posting type GP2 (Accrued cost)
controls the account to be used as a contra account.
Prerequisites
Before creating periodic allocation information, the following must have been
completed:
- The voucher must exist in the hold table.
- If a voucher should be created for the source voucher's period, Yes should be selected in the Period
Allocation Voucher for Base Period field in the GL Update Parameters window. If a voucher should not be
created for the source voucher's period, No should be
selected in this field.
- All accounting periods included in the period allocation should be open
for your user group.
System Effects
As a result of this activity, period allocation vouchers are created when the
source voucher is updated to the general ledger.
Window
Period Allocation
Related Window Descriptions
Period Allocation
Procedure
Use the following procedure to create period allocation information:
- Open the Voucher Entry window and find the manual voucher you want to
create period allocation.
- Select the desired voucher line, then select
Period
Allocation by using the right mouse button menu. Then Period
Allocation dialog will be opened.
- Modify the values From Date and Until Date fields as
required to enter the time period over which you want the voucher line
amount to be distributed.
- Select a value from the list for the Allocation Method field to
specify the method to be used to allocate the amount.
- Click Distribute to create the distribution values.
- Modify the values in the list if necessary and click
Save.
- Then click OK to close the
Period Allocation
dialog box.