Manually Match
Explanation
Use this activity to manually match incoming
self-billing invoice lines to the customer order deliveries in the system. This may
be useful when automatic matching fails, for example, due to missing
information. If there are any additional costs, you have to perform
manual matching for those lines. You can match an incoming self-billing invoice
line to only one delivery.
Prerequisites
- The status of the incoming self-billing invoice
line can be either Received, Changed, or Unmatched.
- Information on the incoming self-billing invoice
must be complete.
- If delivery confirmation is used, only delivery-confirmed customer order
lines will be available for matching. If delivery confirmation is not used,
partially delivered and delivered lines will be available.
- If you want to match a delivery which has
been matched before, there must be a remaining quantity to match remaining.
- Self-billing must have been enabled on the
customer order line.
- The customer order line must not be invoice
blocked.
System Effects
If the Close Delivery check box was selected,
the delivery line will not be available for further matching against incoming
self-billing invoice lines or adding to customer self-billing invoices.
If
the check box was not selected, the delivery will remain available for matching
to other incoming self-billing invoice lines. You cannot clear the Close Delivery check box if the
value in the Quantity to Match field of the
Match Self-Billing Line
and Delivery dialog box is not zero.
If you matched, but with
deviations between the
header quantity or price (the customer reported values from the incoming
self-billing line) and the quantity or price in the table (the customer
order deliveries available for matching), you will be able to view these
deviations in the
Self-Billed Customer Order Line with Deviations
window after the customer order invoice has been created.
A customer self billing invoice will be created with
the matched lines, and the match type will be set to Manual Match.
Window
Incoming Self-Billing Invoice
Related Window Descriptions
Incoming
Self-Billing Invoice
Incoming
Self-Billing Invoice/Lines
Procedure
- Open the
Incoming Self-Billing Invoice window and find the
message containing the lines that you want to match.
- If required, update the message according to any feedback or
information recently received from the customer.
- Select a line from the
Lines tab, right-click and
then click
Manual Matching.
- The
Match Self-Billing Line and Delivery
dialog box opens. The header section of the dialog box will show the
information sent by the customer. The table section displays the deliveries
that are available for matching in the system.
- You must always perform a one-to-one match between
the incoming self-billing invoice line and delivery. Select the Match check box
for any one of
the delivery lines in the table section. The following may be considered:
- Compare the delivery note number, reference ID,
and customer PO number on the header and table sections.
- Compare the approval date on the header with
the confirmed date or delivery date on the table.
- Match values in the Invoiced Qty and
Invoiced Part Price fields of the header with the values in the Qty.
to Match and Part Price fields respectively in the table.
- If there are additional costs on the selected
line, try to find a delivery line that includes these charges. If you
are unable to do so, you should match the line to the correct
delivery and consider adding charges to it later (Refer to the Add
Sales Charges/Land Costs activity.)
- You will be matching the price including any
discounts, against the delivery lines calculated net price.
- Check the Price Information field for
information about the price in the message. For example, the customer can send
information about why the contract price was not used.
- The Close Delivery check box will be
selected by default. Clear this check box if you want the delivery to be
made available for further matching or adding. (You can clear this check box
only when there is a quantity to match remaining after the delivery
has been matched with the invoiced quantity on the incoming self-billing
invoice line).
- Click OK to
save and close the dialog box.