Transfer Balances
Explanation
This activity is used to enter the information required in order to transfer
balances to be used in the Group Consolidation process.
Prerequisites
In order to perform this activity:
- A master company (i.e. a company with the Master Company check box selected in the
Company/General tab) should exist.
- The posting types GCP1 and GCP2
should be defined for the master company.
- A reporting transaction type should be defined for the master company.
- A reporting
entity should be defined and connected to the reporting transaction type in
the master company.
- A balance version should be defined for the master
company.
- Reporting period range in the Open
status should exist for the master company.
- Code string mapping should be set up for the reporting
entity.
System Effects
As a result of this activity:
- Balances are transferred
to the master company based on the selected input parameters.
- The transferred Income Statement and Balance Sheet will be balanced by IFS
Applications. This is done by creating new transactions with GCP1 and
GCP2 posting
types. (Note: This is optional for transfers with planning sources
i.e. budget balance transfer and business planning balance transfer.)
Window
Balance Transfer Assistant
Related Window Descriptions
Balance Transfer Assistant
Procedure
To transfer actual balances:
- Open the Balance Transfer Assistant.
- Select Actual Balances to transfer the actual balances. Click
Next.
- In the Master
Company Period From field, enter starting period of the period
range of the master company to which
the balances should be transferred. The List of Values can be used to select
the required value.
- In the Master Company Period To field, enter until period of the
period range of the master company to which the balances should be
transferred. The List of Values can be used to select the required value.
- In the Reporting Entity field, enter
the reporting entity from which the balances should be transferred. The List
of Values can be used to select the required value.
- In the
Reporting Transaction Type field, enter the required reporting
transaction type to filter the balances transferred based on the type. The
List of Values can be used to select the required value.
- Enter a value in the
Balance Version field to filter the balances transferred based on the
balance version. The List of Values can be used to select the required
value.
- In the Reporting
Company Period From field, enter the starting period of the period range
of the reporting company from
which the balances should be transferred. The List of Values can be used to
select the required value.
- In the Reporting Company Period To field, enter the until period
of the period range of the reporting company from which the balances should
be transferred. The List of Values can be used to select the required value. Click Next.
- Select or unselect the Include Simulation Balances checkbox,
depending on if simulation balances should be included or not in the
reporting. This checkbox is either selected or unselected by default,
depending on the reporting entity definition in the Reporting Entity
window.
- Select Finish to start the balance transfer.
To transfer budget balances:
- Open the
Transfer Balance Assistant.
- Select Budget Balances to transfer the budget balances. Click Next.
- Perform steps 3-9 of the previous procedure.
- In the Budget Version field, enter a budget version from which
the balances should be fetched. The List of Values can be used to select the
relevant budget version. (Note: A value is automatically is displayed
if a budget version has been selected in the
Reporting Status
window.)
- Select the Adjust Reporting Company Profit/Loss
check box if you want the Income Statement and the Balance Sheet to be
automatically balanced by having new transaction rows created via GCP1
and GCP2 posting types.
- Select Finish to start the balance transfer.
To transfer business planning balances:
- Open the Transfer Balance Assistant.
- Select Business Planning Balances to transfer the business
planning balances. Click Next.
- Perform step 3 of the previous procedure.
- In the Business Plan field, enter a business plan from which the
balances should be fetched. The List of Values can be used to select the
relevant business plan.
- Select the Adjust Reporting Company Profit/Loss check box if you
want the Income Statement and the Balance Sheet to be automatically balanced
by having new transaction rows created via GCP1 and GCP2
posting types.
- Select Finish to start the balance transfer.
Note: The Balance Transfer Assistant can be accessed via the
navigator or via the Reporting Status
window. When the assistant
is open from the navigator it is used to transfer the balances from a single
reporting entity. If balances are to be transferred from multiple reporting
entities at once, the assistant should be opened by right-clicking on the required reporting entities in the
Reporting
Status per Reporting Entity table in the
Reporting Status
window.