Enter Message Defaults
Explanation
This activity is used to enter message defaults for a
supplier. The message defaults entered determine whether the external
supplier invoice received as an invoice message into IFS Applications should be
examined, checked and created automatically or manually.
Prerequisites
In order to perform this activity, at least one
supplier must exist in the system
System Effects
As a result of this activity, the message defaults will
be available to handle supplier invoices received via messages.
Window
Supplier
Related Window Descriptions
Supplier/Invoice/Message Defaults
Procedure
To enter message defaults,
- Open the
Supplier window and query
for the supplier for whom you want to enter message defaults.
- Create a new record in the Supplier/Invoice/Message
Defaults tab.
- In the Media Code field, enter the media
code for which you want to enter message defaults using the List of Values.
The media code will define how the incoming message should be processed
physically.
- Select the Automatic Approval check box if
you want the system to automatically create invoices when external supplier invoices
are loaded.
- If you selected the Automatic Approval
check box, select a user from the List of Values for the
Approval User field to specify who should approve the process. You are
required to enter a value in this field when the media code is E-INVOICE
since messages with E-INVOICE media code would remain in IFS
Solution Manager when there is no approval user.
- In the Default Load Type field, enter the
invoice type that should be used when creating the invoice. The List of
Values can be used to select an appropriate value. If no value is entered in
this field, the default load type specified in the
External Supplier
Invoice Parameters window will be used.
- Select the Recalculate Due Date check box If you want
to fetch the invoice due date and installment due dates from Supplier’s
default payment term defined in Invoice/General
tab of the Supplier window. If multiple
installments exists in the loaded file invoice due date will be taken to all
the installments.
- Select the Exclude Invoice Lines check box If you want
to exclude the invoice lines in the external file loaded. When the file is
loaded, a single invoice line will be created based on the header amount
details of the file loaded.
- Save the information.