Enter Supplier Address Info

Explanation

Use this activity to define one or more addresses for an existing supplier.

For each address, you can enter what type of address it is. The address types in the system are the following: delivery, document, visit, and pay. The default setting is that the address entered is valid for all address types. If you do not want the same address for, e.g., the address type Visit, you can clear the Visit check box. The payment address type will be used on supplier payment documents, supplier checks, and supplier bills of exchange.

It is also possible to enter more than one address for an address type, but you can only select one of them as a default.

The Supplier's Own Address field is used when using EDI. The address ID used at supplier can be entered, and will be used as a reference between our address and the supplier address when exchanging address information. When EDI messages are sent, this field becomes part of the message.

You can enter an alternative supplier name if you want to use a name other than what is displayed in the header of the Supplier window. This address specific name will be printed in documents (like purchase orders, debit/credit notes, outgoing supplier invoices, payment advices, checks, statement of accounts etc.) when the address is used.

You can use Supplier Branch field to enter the branch of the supplier (business location) and this information will be available in the invoices. So that company can identify supplier branch level transactions.

Communication methods entered for specific addresses are summarized in the Comm. Method (Communication Method) tab.

The Address tab and the General Address Info tab must be completed before a supplier can be successfully used in a purchase order.

Prerequisites

• To enter an address for a supplier, you first must enter the general information for the supplier, i.e., supplier ID and name, default language, and country.

System Effects

• Address information for the supplier is entered.
• An alternative supplier name is printed in business documents and shown on items created for this address.

Window

Supplier

Related Window Descriptions

Supplier, Supplier/Address, Supplier/Address/General Address Info, Supplier/Address/Document Tax Information

Procedure

1. Open the Supplier window.
2. Query or populate for the supplier to which you will enter an address.
3. Click the Address tab.
4. To create a new address ID for this supplier, create a new record in the Address Identity field, and then enter a maximum of fifty alphanumeric characters.
5. To copy general information about this supplier to a new supplier, right-click the header of the window and then click Copy Supplier.
6. To edit an existing address ID, click the ID from the Address Identity list.
7. If the supplier is using EDI communication, you can enter the address ID used at the supplier in the Supplier's Own Address ID field. When EDI messages are sent, this field becomes part of the message.
8. Enter an alternative name for the supplier for this particular address identity if the general name in the header of the Supplier window is not applicable for this address.
9. On the General Address Info tab, verify that the country displayed in the Country field is appropriate for the address to be entered or edited.
10. Enter the address information for this address ID. To edit or add information to the Address field, click the Edit Address icon to the right of the Address field (or right-click in the Address field and then click Edit). This will display the Address edit window. Enter the address in the address edit fields and then click OK. 
11. Enter the address types that correspond to this address in the Address Type fields. The system types are Delivery, Document, Visit and Pay. You can add new address types by creating new records. 
12. In the Default fields, select the address types that should use this address as their default. (You can specify an address type that also uses another address, but only one of those addresses can be the default for the address type.)
13. Optionally, in the Supplier Branch field, enter the supplier branch (business location) which supplier's document address related to.
14. In the Name and Comm Method fields, enter the contact names and communication methods for this address.
15. You can specify a validity period for the address and the contacts by entering valid from and/or valid to information in the appropriate Valid From and Valid To fields.
16. Save the record.