Enter Summary Parameters

Explanation

This activity is used to specify, by voucher type, whether or not voucher rows with the same information in a voucher are to be totaled. The condition for the summary is that all fields must be the same. In the Voucher Summary Detail window can it be controlled if some fields (attributes) should be excluded in the summarization. Debit and credit amounts are also summarized separately, i.e. no netting will take place. The summary is then performed by the update routine. This activity cannot be performed for voucher types for which the Voucher Row Group Validation check box and/or the Reference Mandatory check box is selected in the Define Voucher Types window.

Prerequisites

Before the information on the summary of parameters can be entered, the following must have been completed.

System Effects

As a result of this activity, the summary parameters are entered. The updating routine will make a summary of transactions, if appropriate. The voucher rows resulting from such an action will have the Summarized check box selected in the GL Voucher Details Analysis window.

Window

Voucher Summary

Related Window Descriptions

Voucher Summary

Procedure

Use the following procedure to enter summary parameters.

  1. Open the Voucher Summary window and find the voucher type(s) to be totaled.
  2. To enter a new voucher type to be totaled, use the New function. You can select voucher types from the List of Values. The description will follow according to the voucher type selected.
  3. Select Yes under Summarize. The condition for the summery is that all fields must be the same (some fields can be excluded from the summarization in Voucher Summary Detail). Debit and credit amounts are also summarized separately, i.e. no netting will take place. The summary is then performed by the update routine. The voucher rows resulting from such an action will have the Summarized check box selected in the GL Voucher Details Analysis window.
  4. Enter a summary condition in the Summarized Row Text field.
  5. Save your information when completed.