Outgoing Supplier Invoices with Posting Errors

Explanation

This activity is used for manually creating vouchers that were not automatically created when invoices were printed. The reason a voucher is not created could be, for example, that the posting control is not correct. Once the error that prevented the voucher from being created is corrected in posting control or basic data, the vouchers can be manually created.

Prerequisites

In order to perform this activity, posting errors that prevented the creation of vouchers should be corrected in posting control or basic data

System Effects

As a result of this activity, invoices are given their final identity and a voucher is created and transferred to the hold table in IFS/Accounting Rules.

Window

Outgoing Supplier Invoice with Errors
Outgoing Supplier Invoice Postings Analysis

Related Window Descriptions

Outgoing Supplier Invoices with Errors
Outgoing Supplier Invoice Postings Analysis

Procedure

  1. Open the Outgoing Supplier Invoices with Errors window. The applicable period is shown in the Period field. The code for the user group is shown in the User Group field and the voucher type is shown in the Vou. Type field.
  2. Use the Populate or Search function to view the invoices for which no voucher was created in connection with printing.
  3. Right-click and click Posting on an invoice in the table to view posting errors in the Outgoing Supplier Invoice Postings Analysis window..
  4. The Error check box in the header is selected for invoices with posting errors.
  5.  The voucher lines with errors are displayed by a selected check box in the Error column.
  6. Correct the posting for the specific invoice you want to process.
  7. To process invoices for which the Error check box is selected, select the relevant invoice lines with corrected voucher lines in the Outgoing Supplier Invoice with Errors window.
  8. Right-click and click Create Vouchers to post the voucher.
  9. Populate the window again to check whether the invoice has been removed from the window. If you find that the invoice is not removed, it means that the invoice has more posting/send errors. Correct those errors and repeat this procedure.