Create Accounting Journal

Explanation

This activity is used to create an accounting journal for an accounting year. You can also select the chronological order of the Sequence Number generated for the vouchers i.e. by Voucher Date, Voucher Type, Sequence No or Sequence No per Year. The sort order is set per accounting year in order to prevent having different sort order(s) for different journals within the same year.

Prerequisites

In order to perform this activity, the accounting journals should be defined in the Define Accounting Journals window.

System Effects

As a result of this activity, an accounting journal is created for the relevant year. When the period information is generated for the journal, the sequence number is generated based on the values selected for the Sort By and Sequence Number per fields in the Create Accounting Journal window. The accounting journal will have the same number of periods as the period calendar, however 0 period will not be included unless the Include Year End Vouchers check box is selected for the journal in the Define Accounting Journals window.

Window

Create Accounting Journal

Related Window Descriptions

Create Accounting Journal

Procedure

  1. Open the Create Accounting Journal window and create a new record.
  2. In the Accounting Year field, enter the year for which the accounting journal should be created.
  3. Select a value for the Sort Order field to specify whether the vouchers should be sorted based on the voucher date, voucher type or the date on which they were updated to the General Ledger. (Sequence No and Sequence No per Year options can be used to determine how the sequence numbers should be generated during the General Ledger update.)
  4. Select Voucher Row for the Sequence Number per field if you want to the sequence number to be generated per voucher row, or select Voucher to generate the sequence number per voucher.
  5. Save the changes.
  6. Select the line for which you want to create the accounting journal, right-click and then click Create Accounting Journal.
  7. The year for which the journal is to be created appears by default in the Year field.
  8. The % sign appears by default in the Journal field. Specify the Journal ID of the journals which should be created for the year in this field. Otherwise all the accounting journals will be created for the relevant year.