Create Fixed Assets Physical Count
Explanation
This activity is used to create a fixed assets physical count. The purpose of
creating the physical count is to create the physical count report which is used when carrying out a physical count of fixed
assets.
Prerequisites
In order to perform this activity, at least one object for which
the inventory information has been
entered in the Object/Inventory tab window must exist and the
object type of the object must not be Planned.
If the physical count is created with the Block
Object Operations check box selected, the following prerequisites are
necessary.
- The objects included in the physical count must
not be included in any depreciation proposal of the status Created
or Authorized.
- Before the physical count is created, operations
in the Change Net Value - Progress window and the
Change
Acquisition Value - Progress window that relate to objects selected
for the physical count must be completed (i.e. transactions must be created
for those operations).
- All the import transactions in the Post
Imported Object Transactions window relating to objects included in the
physical count must be posted before the physical count is created.
- All the vouchers that would update accounting
information relating to any object included in the physical count must be
updated to the general ledger before the physical count is created.
System Effects
As a result of this activity, a physical count report
will be created and the Blocked for Inventory check box in the Object/Inventory
tab window will be automatically selected for all the objects included in the
physical count.
If the physical count is created with the Block
Object Operations check box in the
Create Object Physical Count
dialog box selected, the Blocked for Operations check box in the
Object/Inventory tab window will be automatically selected for all
the objects included in the physical count.
Window
Create Object Physical Count
Related Window Descriptions
Create Object Physical Count
Procedure
- Open the Create Object Physical Count
dialog box and create a new record.
- Enter a site in the Site field using the
List of Values to specify the site in which the objects you want to include
in the physical count are located.
- If you want the physical count to include only the
objects in a selected range of physical locations belonging to the site, use
the List of Values to enter appropriate values in the From Physical
Location and the To Physical Location fields.
- Select appropriate values for the From
Custodian and To Custodian fields if you want the physical count
to be based on a particular range of custodians. The List of Values can be
used for this purpose.
- If you want objects of which the inventory date is
later than a particular date to be excluded from the physical count, enter
that date in the Exclude Objects with Inventory Date later than
field.
- Enter a description for the physical count in the
Physical Count Description field if necessary.
- In the Exclude Object Type group box,
select the appropriate check boxes to specify the object types that should
be excluded from the physical count.
- If you want the physical count report to include
the net values of the objects, use the List of Values to enter the book on
which the net value should be based on in the Book ID field.
- The Block Object Operations check box will
be selected by default. Clear it if you do not want the objects included in
the physical count to be blocked for operations.
- Click OK to create the physical count.