Select Balance Information Commitments
Explanation
Use this activity to select information on committed costs together with the general ledger
balances. Committed costs are costs that are not yet posted. You can view this information
in GL Committed Cost Balance Analysis window. You can also get a
more detailed information on the purchase order and purchase requisition
commitments by using the right mouse options.
Prerequisites
Before the balance information can be selected, the following must have been
completed:
- IFS/Purchasing must be installed.
- The authority rules for making queries must have been specified. This is done via the
Authority folder in IFS/General Ledger.
- Information about committed costs must be refreshed by using the right mouse option Transfer Commitments in
GL Committed Cost Balance Analysis window.
System Effects
As a result of this activity, the selected balance information will be
displayed. You can use the Zoom-in feature to redefine how the balances should
be displayed by selecting the lines in the
GL Committed Cost Balance Analysis window.
Window
GL Committed Cost
Balance Analysis
Related Window Descriptions
GL Committed Cost Balance Analysis
External Commitments Overview
Internal Commitments Overview
Transfer Commitments
Procedure
Use the following procedure to select and display information in the query window:
- Open the GL Committed Cost Balance Analysis window.
- Query for the balances that you want. If you want to view balances
connected to a attribute then select the Attribute from the List of Values
before querying for balances .
- In the Zoom-in dialog box, define how the balances
should be displayed by selecting the relevant check boxes.
- Click OK.
- If you want to redefine how the balances should be
displayed,
- Select the lines that are displayed in the
GL Committed Cost Balance Analysis window, click Zoom-in, and select or clear
the relevant check boxes or else repeat steps 2 - 4.
Use the following procedure to select and display information related
to internal commitments:
- Create a purchase requisition and release it or create a purchase order
(do not release it)
- Open the GL Committed Cost Balance Analysis window.
- Use right mouse button option Transfer Commitments.
- Query for the balances for the period in which you created the purchase
requisition/order.
- Amount will be displayed in the Internal Commitments
field for account NON INV. NO PRE-POST. Note:
If preposting is used at the source, internal commitments will be updated
for code part values used in preposting.
Use the following procedure to select and display information related to
external commitments:
- Create a purchase order and release it.
- Open the GL Committed Cost Balance Analysis window.
- Use right mouse button option Transfer Commitments.
- Query for the balances for the period in which you created the purchase
order.
- Amount will be displayed in the External Commitments
field for account NON INV. NO PRE-POST. Note:
If preposting is used at the source, external commitments will be updated
for code part values used in preposting.
Use the following procedure to select and display information related to not
transferred amounts:
- Receive the purchase order.
- Open the GL Committed Cost Balance Analysis window.
- Use right mouse button option Transfer Commitments.
- Query for the balances for the period in which you created the purchase
order.
- Amount will be displayed in the Not Transferred Amount
field based on the postings created for purchase order receival.