Define Authorizations

Explanation

This activity to create, modify and view authorizations. Authorizations are used to identify the persons who have the rights to:

• Approve part classifications entered on the part catalog and on the supplier for purchase part.
• Approve export license.
• Connect an export license to an order.
• Override license connection to be able to proceed with an order although a required license is not connected.
• Documentation access to be allowed to handle export-controlled documents, as identified on the Document Management/Document Revision/Export Control tab.

Prerequisites

There are no specific prerequisites.

System Effects

As a result of this activity:

• A user is authorized to perform restricted export license work.

Window

Export Control Basic Data

Related Window Descriptions

Export Control Basic Data
Export Control Basic Data/Authorizations

Procedure

1. Open the Export Control Basic Data window.
2. Click the Authorizations tab.
3. Select New (F5).
4. Enter or select a user ID.
5. Optionally, enter or select an access group to which this user should belong to.
6. Optionally, indicate if this user should be allowed to approve part.
7. Optionally, indicate if this user should be allowed to approve license.
8. Optionally, indicate if this user should be allowed to connect license to order.
9. Optionally, indicate if this user should be allowed to override license connection.
10. Optionally, indicate if this user should be allowed to access export-controlled documents.
11. Enter effective from date, on which the settings become valid.
12. Enter expire date, after which these settings are not valid anymore.
13. Optionally, enter a note, by double-clicking the Note field which will open a text phrase editor that enables the user to view the entire text and, to select predefined phrases as entered in the Document Text Administration/Phrases tab.
14. Enter a number in the List of Values order to specify the order that the record should appear in a List of Values. A blank or zero makes this record appear top of the List of Values.
15. Save the changes.