Posting Types and System Events - IFS Human Resources

About Posting Control - General

This document is used to describe the financial effects of certain business events in IFS/Human Resources.

IFS/Expense Administration

Existing Posting Types

Allowed Combinations of Posting Types and Control Types

IFS/Expense Administration : Connections between Posting Types and System Events.

Postings are generally created for travel expenses when they are authorized. Postings can also be manually created for a travel expense by using the Create Posting right click option in the Expense Sheet window.

TX1 Description of use: This posting type is used to create the debit posting for the travel expense amount after reducing any applicable tax. Postings are created when travel expenses are authorized.

TX2 Description of use: This posting type is used to create the debit posting for any tax amounts applicable to the travel expense amount. That is, the tax amounts reduced from the travel expense amount when the TX1 posting is created will be debited using this posting type. If more than one tax code is applicable, the tax amount will be split between the tax codes before creating postings.

TX3 Description of use: This posting type is used to create the credit posting for the total travel expense amount including tax. Therefore, this posting type creates the counter booking for all the debit postings created for a travel expense including tax.
Note: If IFS/Employee Payment module is not installed in the system, advance amounts can be entered on a travel expense. This posting type will not be used to credit any advance amount entered on travel expenses.

TX4 Description of use: This posting type is used to create the debit posting for the travel expense amount when the  travel expense is created for a project activity. Tax calculated for the travel expense amount is not included for this posting because tax is debited using the TX2 posting type.
Note: When travel expenses are linked to a project activity, this posting type is used to create the debit posting instead of TX1.

TX5 Description of use: This posting type is used to create the credit posting for an advance amount entered on a travel expense when IFS/Employee Payment module is not installed. 

TX6 Description of use: This posting type is used to create the debit posting for the travel expense amount when the  travel expense is created for a work order. Tax calculated for the travel expense amount is not included for this posting because tax is debited using the TX2 posting type.
Note: When work orders are linked to a project activity, this posting type is used to create the debit posting instead of TX1.

TX7 Description of use: This posting type is used to create the credit posting for all non-reimbursable expenses, including tax. Therefore, this posting type creates the counter booking for all the debit postings (Non-Reimbursable) created for a travel expense including tax.

TX8 Description of use: The difference which can occur due to rounding when posting expenses in foreign currency will be posted using the TX8.

IFS/Employee Payment

Existing Posting Types

Allowed Combinations of Posting Types and Control Types

IFS/Expense Administration : Connections between Posting Types and System Events.

Separate postings are created for employee payments when employees claim for a payment and when the employee is paid by the company. Payment claims of employees connected to travel expenses which are not yet paid by the company are posted when the Payment in Full process is executed. EP3 and EP4 posting types create debit and credit postings for employee payment claims. When the claimed amounts are paid by the company, that is, when the Acknowledge Payment Voucher process is executed, debit and credit postings are created using EP2 and EP4 posting types.

EP1 Description of use: This posting type is used to create the debit posting when employee advances are paid to employees.

EP2 Description of use: This posting type is used to create the credit posting of payments made to an employee from the company. Payments may be made directly from the travel expense or as an advance payment. The total payment amount is credited. 
Note: Employee advance payments are also credited using EP2 posting type. That is, EP2 posting includes the counter booking of the posting created by EP1.

EP3 Description of use: This posting type is used to create the debit posting when a payment for a travel expense is claimed by an employee. The posting is created when the Payment in Full process is executed for the payment claims connected to the travel expense.

EP4 Description of use: This posting type is used to create postings for employee payables. This posting type creates debit and credit postings depending on the transaction. That is, when an employee claims a payment for a travel expense,  this posting type is used to create the credit posting (counter booking of EP3 posting). When the employee is paid, this posting will be used to create the debit posting (counter booking of EP2 posting for the payment amount excluding advances).

EP5 Description of use: If an employee registers a payable expense in a different currency and is not paid right afterwards, the exchange rate might differ from when the expense was reported. If this results in a realized currency gain, this posting will transfer it to a specified account.

EP6 Description of use: If an employee registers a payable expense in a different currency and is not paid right afterwards, the exchange rate might differ from when the expense was reported. If this results in a realized currency loss, this posting will transfer it from a specified account.