Enter Voucher Number Series

Explanation

Use this activity to enter, change, and view information about the voucher number series per voucher types used by a company. This mandatory task is to be performed by a system administrator or equivalent person.

One voucher number series per year can be defined for each voucher type that is linked to one or more function groups. If the Voucher Number Series per Period check box was selected when creating the company, the voucher number series  can be defined per period for each voucher type. AC user group is linked to all voucher number series, except for voucher type YE - Year End Accounting. The user group YE is linked to the voucher number series for voucher type YE. 

Prerequisites

This activity has the following prerequisites:

• The voucher type must be defined in the Voucher Type window in IFS/Accounting Rules.
• The Voucher Number Series per Period check box must be selected when creating the company if the voucher number series is to be defined per period.

System Effects

As a result of this activity:

• A user group can be connected to the voucher number series.

Window

Voucher Series per Voucher Type

Related Window Descriptions

Voucher Series per Voucher Type

Procedure

To perform this activity, follow these steps:

1. Open the Voucher Series per Voucher Type window.
2. Query for the voucher type for which you want to specify the number series.
3. Create a new record.
4. In the Year field, select the accounting year from the List of Values.
5. In the Period field, select the period from the List of Values.
6. In the From Number and Until Number fields, enter the first and last numbers of the voucher number series interval for the year or for the period if the Voucher Number Series per Period check box was selected when creating the company. Number series for different voucher types can overlap.
7. In the Next Number field, enter the number to assign the first voucher in the series.
8. Save the changes.