Enter Distribution Data
Explanation
This activity is used to define general distribution, inventory, purchasing
and order data that will be
used in the
distribution flows, common to all sites belonging to the same company.
Prerequisites
A company must have been created with the
Create
Company Assistant.
System Effects
As a result of this activity, any settings on the
Company/Distribution/Inventory sub tab will be defined for the company.
- The options in the Ownership Transfer Point list are: Receipt
into Arrival and Receipt into Inventory.
- If the value Receipt into Arrival is selected, all inventory
parts received into an arrival or quality assurance location will be
considered company-owned and inventory postings will be created.
- If the value Receipt into Inventory is selected, all inventory
parts received into an arrival or quality assurance location will be
considered supplier-owned and inventory postings will not be created until
the parts are received into stock, e.g., picking, floor stock, shipment.
- The values you enter in the Introduction Duration Days,
Decline Inactivity Days and Expired Inactivity Days fields are
used to classify the parts into different lifecycle stages.
- If the Post Price Differences at Arrival check box is selected,
price differences will be booked both at purchase order arrival, against the
purchase price and then later at invoice-matching against the invoiced
price. If the Post Price Differences at Arrival check box is not
selected, price differences will be calculated at invoice matching.
As a result of this activity, any settings on the
Company/Distribution/Purchasing sub tab will be defined for the company.
- If the Create Postings for Receipt of Non-Inventory Purchase Orders
check box is selected, postings will be created upon receipt of
non-inventory purchase parts or no parts in the purchasing flow. When
matching a supplier invoice, the system will check if postings were created
upon receipt and if not, only the M93 postings will be created. (i.e. M91
and M92 postings will not be created) This will result in no cost being
booked for non-inventory or no parts until the invoice is received and
matched.
- If the Notify Supplier of Consignment Consumption check box is
selected, it indicates that the supplier notification is a mandatory step.
That is, when a consignment stock is being consumed, the consumed stock will
not appear for invoice matching until a notification to the supplier has
been sent
- Authorization Routing Option determines how the system
includes steps (authorization lines) and validate steps in the authorization
routing template to the authorization routing on the purchase requisition
line or purchase order.
Include Steps Based on Limits - The system
will only generate authorization steps until a step with enough
authorization limits to authorize the purchase order or
requisition line that has been reached
Include All Steps
and Consider Limits - The system will copy all the steps
in the Authorization routing template and validate the authorization
limit of the last step while authorizing the purchase order or purchase
requisition
Include All Steps do not Consider Limits
- The system will copy all the steps in the Authorization routing
template without validating the authorization limit of the last step
while authorizating in the purchase order or purchase requisition
As a result of this activity, any settings on the
Company/Distribution/Order sub tab will be defined for the company.
- The value you select in the Method for
Invoicing Prepayment field will decide how the invoicing of prepayments
will be handled. The available options are: Advance Invoice and
Prepayment Based Invoice.
- If Advance Invoice is selected, advance invoices will be
created for requiring prepayments, i.e. before receiving the prepayment.
- The base value retrieved on the advance invoice will depend on the value
selected in the Base For Advance Invoice list.
- If Prepayment Based Invoice is selected (typically used
in Poland), invoices will be created after the prepayment has arrived.
Note
that Prepayment Based Invoice can only be created for the company
working with single tax code per line items.
- If the Apply Tax check box is selected, it indicates if
the Apply Tax check box should be automatically selected
when creating and advance invoice from a customer order where the Tax
Liability is Tax.
- Select the Allow with Delivery Confirmation check box if the company allows prepayment invoicing together with delivery confirmation.
- If the Inter-site Profitability check box is selected, inter-site
profitability transactions will be created when internal customer orders are
delivered to other sites within the same company.
- If the Delay Cost of Sold Goods to
Delivery Confirmation check box is selected, the cost of goods sold will be
posted at delivery confirmation. It must be noted that posting of the cost of
goods sold at delivery confirmation will be performed only if the customer
order is set to confirm deliveries. If the customer order is not set to perform confirm deliveries,
the cost of goods sold will be posted when goods are
shipped. The value of this check box is defaulted to the customer order.
- If the Exclude Services in Delivery Note Printout check
box is selected, non inventory sales parts defined as services will be
excluded from the delivery note printout.
- If the Invoice Unconnected Charges Separately check box
is selected, it is possible to create a customer order invoice for a
customer order charge that is not connected to a customer order line, before
there is any delivery against the customer order or when there are no
approved stage billing lines. If delivery confirmation is used, unconnected
charge can be invoiced before any quantity gets a confirmation on delivery.
If not selected, it is possible to invoice unconnected charge only with a
delivery or an approved stage billing line. When delivery confirmation is
used, there should be at least some quantity confirmed for the unconnected
charge to be invoiced. The value of this check box is editable and will be
inherited to the dialog boxes used to batch create customer order invoices.
This would impact the customer order invoicing flow.
- If the Include Tax When Creating Interim Sales Voucher
check box is selected, tax postings for M177 will be created on the interim
sales vouchers when running the Create Interim Sales Voucher job. If the
check box is not selected, no tax postings will be created even for customer
orders that are taxable.
Window
Company
Related Window Descriptions
Company
Company/Distribution
Company/Distribution/General
Company/Distribution/Inventory
Company/Distribution/Purchasing
Company/Distribution/Order
Procedure
- In the
Company window, query for the
relevant company.
- Select the
Distribution
tab and then the
General tab.
- Enter GS1 basic data if you are using GTIN numbers.
- On the Inventory tab, if you wish to change intervals for
lifecycle stages you can enter new values in the Introduction Duration
Days, Decline Inactivity Days and Expired Inactivity Days
fields.
- Optionally, if you wish to book price differences both at purchase order
arrival and later at invoice-matching, select the Post Price Differences
at Arrival check box.
- The default value in the Ownership
Transfer Point list is set by the company template. You can either use
this value or select the relevant value as appropriate.
- The default values for Units of Measure are
set by the company template. You can either use these values or select
relevant values as appropriate from the List of Values.
- On the Purchasing
tab,if you wish to create postings for receipts of non-inventory purchase parts or no parts select the
Create Postings for Receipt of Non-Inventory Purchase Orders check
box.
- Select the Include Charges in
Purchase Order Authorization check box if you want the charge amounts to be added
to the amount that should be authorized for a purchase order.
- Select the Use Gross Amount check box if it is the amount including tax that should be validated.
- Select the value Include Steps based on Limits
from the dropdown list Authorization Routing Option if you want the system to only generate authorization
steps until a step with enough authorization limits to authorize the
purchase requisition line has been reached.
- Select the Allow Changes to Requisitions check box if changes are allowed to the authorization
limit of the applied authorization rule or the used
authorization step in the applied authorization routing.
- Select a value in the Allow Changes to Orders list if changes are
allowed to the authorization limit of the applied authorization rule or the
used authorization step in the applied authorization routing.
- Select the Enforce Purchase Order
Authorization check box if you require that all purchase orders should be
authorized.
- Select the Allow Manual Update of Authorization Routing check box if you want to allow an
authorization routing to be used in a purchase order or a purchase order
change order. For example, once the authorization rule is retrieved, it can be
manually replaced by a selected authorization
routing template.
- Select the Use Delta Amount for
Purchase Order Authorization check box if it should be the difference in
amount between two purchase order change orders that should be authorized.
- Select the Consider PO Max Amount in
Change Order Authorization check box if you want the system to do a
check against maximum authorized amount on the purchase order when purchase
authorization rules are retrieved to a purchase order change order. This
check is only performed if the Use Delta Amount for Change Orders
check box is
selected.
- Depending on the company template used, the
default value will be selected in the Method for Invoicing Prepayment
field. You can either use this value or select another from the list.
- The value Net Amount will be selected by default in
the Base For Advance Invoice list. You can either use this value or
select another value from the list.
- Optionally, if you wish to post the cost of goods
sold at delivery confirmation select the Delay Cost of Sold Goods to
Delivery Confirmation check box.
- Optionally, if you wish create inter-site
profitability transactions select the Inter-site Profitability check box.
- Optionally, if you wish to exclude non-inventory sales parts defined as
services from the delivery note printout, select the Exclude Services in
Delivery Note printout check box.