Enter Communication Methods
Explanation
This activity is used to connect different
communication methods to a party ID. The part ID could be a company,
customer, supplier, person, manufacturer, owner, forwarder, customs or tax
office. The communication method can either be specific for an existing address
ID or valid regardless of address ID. The different communication methods
available in IFS Applications are phone, mobile, fax, pager, e-mail, intercom,
messenger and www.
If you enter more than one record for the same
communication method or for a particular combination of communication method and
address ID, you should also select which record you want as default. If no
record is selected as default, the system might not be able to present the
correct communication method information.
Prerequisites
In order to perform this
activity, the party ID to which the communication methods are to be connected
must exist in the system.
System Effects
As a result of this activity, communication method
information can be presented by other functions in the system.
Window
Company
Customer
Supplier
Person
Manufacturer
Owner
Forwarder
Tax Office
Customs
Related Window Descriptions
Company
Customer
Supplier
Person
Manufacturer
Owner
Forwarder
Tax Office
Customs
Procedure
- Open the relevant window and query for the party type ID for which you
want to enter communication method information. For example, if you want to
enter communication methods for a company, you have to query for the
relevant company ID in the
Company window.
- Create a new record in the
Comm. Method tab.
- Enter the name and description for the communication method.
- Select a value from the list for the
Communication Method field.
- In the Value field, enter the value for the
communication method. For example, if you selected Phone for the
Communication Method field, enter the phone number in the Value
field.
- Select the Default per Method check box if
you want the value you entered in the Value field to be default for
the communication method during the time period you specify in the record.
- Enter an address in the Address field if you
want the information in the row to be valid only for a particular address.
The List of Values can be used to select the relevant address ID.
- Select the Default per Method and Address
check box if you want the value you entered in the Value field to be
default for the combination of the communication method and address ID
specified in the record.
- If you only want the communication method value
to be valid for a specified time period, enter values
in the Valid From and Valid To fields. However, the validity
of the communication method is not applicable for the documents in the
Account Receivable and Account Payable ledgers.
- Save the record.